A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The History of Art and the Classical Studies Departments at the University of Michigan, and the Events Coordinator serves as a critical member of our administrative teams by providing energetic and attentive support to our events and communications efforts. We are diverse intellectual communities dedicated to excellence through research and teaching; learn more about the History of Art Department at http://www.lsa.umich.edu/histart/ and the Classical Studies Department at https://lsa.umich.edu/classics/.
This position serves as the Events and Communications Coordinator for both of the departments. The position works directly with faculty, graduate students and administrators, as well as the invited guests of both departments; an enthusiastic, welcoming, and professional personality is critical. We are seeking an individual who can manage multiple projects and who has graphic design skills.
Key responsibilities include, but are not limited to:
Event Planning: Facilitate planning of a range of events from departmental conferences to smaller lectures, colloquia, and seminars. Work closely with faculty, graduate students, and staff to plan for catering, hosting, venues, travel, and other details. Communicate with guest lecturers regarding itineraries, travel and hotel arrangements.
Event Logistics: Keep department calendars up-to-date with events. Manage registration. Arrange travel including airfare and ground transportation. Organize hosting including catered events, dinners and receptions. Reserve venues, coordinate on-site arrangements and room set-up. Prepare itineraries for speakers. Assist with AV/computer needs for events. Communicate details effectively with organizers and guests. Coordinate any evaluations of events. Supervise temporary assistants
Event Budgeting: Assist with budget preparation and projections, track funding and monitor event budgets. Coordinate all financials with the appropriate business office. Manage PCard expenses; facilitate honorarium processing and reimbursements for guest lecturers. Provide annual orientation on event expenses and coordination processes for graduate student workshop organizers
Manage Communications: Produce all publicity for events including high quality posters, fliers and invitations. Oversee website updates for events. Produce conference handouts or other necessary materials as needed. Oversee the production of the Departments e-newsletter. Leverage social media and Google tools for events, updates and maintain publicity email groups. Work with media outlets such as the Ann Arbor News, Ann Arbor Observer, MLive, etc. Work with faculty, students and staff on general departmental promotional brochures and materials.
Manage the upload process of content to the department websites. Mange the web-based departmental calendar and coordinate activities with both the departments. Make recommendations to the Chief Administrators on structural and design changes. Attend the LSA AEM monthly meeting and report back to the Chief Administrator on relevant information.
OTHER Attend and actively participate in departmental and staff meetings. Participate in professional development opportunities including the LSA Events and Communications Resource Group regular meetings. Report to both the Chief Administrators of History of Art and Classical Studies.
Minimum two to four years of progressively responsible administrative work experience or equivalent; experience planning a variety of types of events; ability to work as a member of a team; mastery of high quality customer service skills; ability to produce accurate work and attention to detail; ability to prioritize multiple projects simultaneously and successfully meet deadlines across two departments; effective interpersonal skills; graphic design skills and ability to make high quality fliers and posters; demonstrated commitment to contributing to a diverse, equitable, and inclusive work environment.
Bachelor’s degree; knowledge of UM and LSA; competency using graphic design software; knowledge of AEM, MBox, MailChimp, Google Docs & Calendar; experience planning and arranging events of various sizes in an academic setting.
A successful candidate will be exceptionally flexible, a critical thinker, comfortable with large and small scale change, and have an eye for process improvement. A cheerful attitude and an interest in a career in higher education are also pluses.
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For..." survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.