The Program Coordinator supports and promotes the science communication mission of Science in Society, a Northwestern University research center dedicated to science education and community engagement. They will be responsible for leading marketing and communication strategies for the center including websites, media, events and PR; training scientists in effective science writing and communication; and serving as editor of HELIX, an online magazine written by scientists. This includes managing a part-time Communications Assistant. The Program Coordinator will also support the expansion of Science in Society’s communication training program in both higher education and K-12 programs.
Please Note: This position may require occasional evening or weekend work to support community events and programs
Program Development & Delivery
Leads on Scientific Images Contest initiative.
Serves as Editor of HELIX magazine including managing, training and supporting scientist writers and digital readers.
Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
Manages academic quality and continued growth and expansion.
Identifies & obtains external expertise as needed and works with content experts for current and new programs.
Reviews programs/projects to increase efficiencies to support growth.
Manages speaker selection, communication, and topic development.
Leads program/project updates and improvements.
Build relationships with K-12 organizations (schools, community groups) to increase youth engagement in HELIX and science writing.
Supports development of science writing workshops and training program in collaboration with Assistant Director Science Communication.
Identify and develop new strategies for recruiting and training scientist writers.
Communication, Outreach & Recruitment
Maintains center and program websites, social media accounts, and digital libraries. Oversees development and production of any center print material.
Supports communication development projects including redesigning websites and creating new resources and materials.
Develops coordinated, consistent marketing and brand messages for the center and initatives.
Incorporates social media and networking into program/project aspects as appropriate.
Manages center newsletter and authors news pieces about center programs.
Strengthens partnerships with external resources and other university colleauges and stakeholders by defining, promoting and marketing benefits of participation and involvement to the organization.
Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.
Recruit NU scientist writers for HELIX.
Train and support NU scientists in writing for the general public.
Coordinates select science communication programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Plans and coordinates logistics of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to support internal and external relationships within NU.
Evaluation and Dissemination
Observes center-wide program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
Includes data capture of photo/video and managing media resource library and monitoring subject consent processes for their collection.
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc. pertaining to HELIX, Scientific Images and select other programs.
Analyzes evaluation data from instructors, students, participants, etc. in science communication programs to assist in program/project development and updates.
Implements corrective actions required as a result of surveys or other indicators.
Creates and maintains white papers, planning documents and other materials related to all program delivery responsibilities.
Strategic Planning & Leadership
Administers & maintains existing strategic plans.
Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.
Collaborate with the Office for Research and other Northwestern bodies to enhance center visibility and science communication strategies by Northwestern.
Manages Communications Assistant including performance reviews, training and professional development, hiring and onboarding as needed.
Perform other duties as required.
Bachelor’s in business, accounting or a related field (such as journalism, education or communication) + 1 year program administration or similar experience; or 3 years program administration or similar experience.
Experience administering web pages using a content management system.
Experience coordinating social media accounts and marketing strategies.
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrated ability to simultaneously work on multiple projects, independently solve problems involving multiple stakeholders, and prioritizing tasks as appropriate.
Ability to plan, organize and schedule in an efficient, productive manner and target projects or initiatives that require special attention and focus on key tasks when faced with limited time and/or resources.
Ability to work effectively in an environment in which the parameters may change daily and to adjust behavior to meet the needs of different people and situations.
Demonstrated ability to consistently display accuracy and attention to detail.
Effectively performs duties and responsibilities with attention to detail while demonstrating support for organizational policies.
Strong computer skills, including Microsoft Office suite. Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Graphic design and/or basic knowledge of Adobe Design Suite (InDesign, Photoshop, Illustrator, Acrobat).
Knowledge of web content management systems and familiarity with HTML/CSS.
Strong oral and written communication skills.
Strong interpersonal skills.
Preferred Qualifications: (Education and experience)
Bachelor’s or graduate degree in science, science writing, or journalism.
Demonstrated experience in science writing, science writing, editing, and/or communication
Experience writing grants and/or getting funding for projects.
Experience managing staff.
Preferred Competencies: (Skills, knowledge, and abilities)
Experience teaching, tutoring, or training people in communication.
Writing & publishing experience.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.