Administrative Assistant IV - Development Sociology - CALS
November 18, 2017
Ithaca, New York
Cornell's Department of Development Sociology prepares tomorrow's leaders and assists today's leaders to secure human well-being and environmental sustainability. It seeks solutions for problems related to social and economic change and engages organizations and people at all levels of society who are working to build community and local/global problem solving capacity. The Department of Development Sociology conducts theoretical and applied research, teaching, and outreach on the causes, dynamics, and consequences of social, cultural, political and economic change.
In a team and services-oriented environment, this position provides a wide range of administrative support for the Department of Development Sociology. Duties include coordinating and assisting in organizing seminar series, workshops, conferences, commencement and other events for the department. This includes making travel arrangements and preparing reimbursements; creating itineraries and agendas; providing announcements; ordering food and/or supplies; and collating and organizing data. The position will work with finance and management staff to monitor expenditures and track event budgets.
This position is also responsible for communications, including monitoring and updating department websites; working with faculty and staff to develop content; identifying and soliciting news for website and newsletter outlets and working in partnership with CALS and university communications to develop and post news stories; developing and maintaining content for department digital screen displays in collaboration with faculty and staff; developing brochures and flyers using presentation and graphic design software packages; and assisting with development and maintenance of department social media presence.
This position will also provide general administrative support to the department, associated programs and institutes, and to individual faculty. This includes assisting with the Polson Institute grants program management by compiling applications; organizing the review process; preparing award letters; disseminating information about the awards; monitoring the institute budget and expenditures; and managing award extension requests. It also includes receiving and responding to phone, email and in-person inquiries and providing back-up administrative coverage for other staff to maintain smooth operations in the main office.
Formal training beyond a HS Diploma of 1 to 2 years; 2 years college coursework, or an Associates Degree; with more than 4 years of experience. Demonstrated expertise with Microsoft Word, Excel, PowerPoint and scheduling tools is required. Excellent organizational and communication skills and ability to multitask and prioritize in a fast-paced environment. Requires ability to develop effective working relationships with a wide variety of faculty, staff and students. Must be able to work independently as well as in a team environment. Able to work quickly and effectively under pressure, use sound judgment in accomplishing urgent tasks, balance conflicting priorities, and make decisions. Requires attention to details as well as reasoning, analytical ability, creativity and innovation in solving daily problems. Experience processing and monitoring financial transactions.
Five years of administrative support experience preferred. Bachelor's degree preferred. Experience with Web editing. Proficiency with CU financial transaction processing (travel reimbursement requests, etc) and monitoring (Web Financials).
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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