Position summary: Coordinates graduate student orientation, graduate program exhibitions, and graduate program-related events. Provide support to the graduate program directors of assigned graduate programs including the organization of events, coordination of visiting artists, processing appropriate paperwork, and accounting. The position reports to the Associate Dean, Graduate Studies.
Major role functions:
Contribute to and help organize Graduate Student Orientation throughout the year
Support and help coordinate program exhibitions in fall and spring semesters, including Grad Show.
Support communication with Student Affairs/Student Activities with graduate students organizations & events.
Provide support to assigned graduate programs, including paperwork required for visiting artist payments, purchase orders, invoices, travel expenses, and reimbursements; coordination of visiting artists; and websites for assigned graduate programs
Planning and support of Graduate Studies projects and events
Day-to-day office/graduate program administrative support
Graduate Studies Programming
Contribute to and help organize the Graduate Student Orientation for all graduate programs throughout the year, including the summer low-residency programs.
Serve as liaison to Student Affairs/Student Activities to support their oversight of graduate student organizations, such as Salon, SVA and GradEX and to support graduate student program managers and support the events and activities they organize (Graduate pop-up events, Graduate Pie Party, Graduate Barbeque, etc.)
Coordinate and support full set of meetings that prepare students for the completion of their graduate program and commencement.
Support Student Commencement speaker communications, selection and rehearsal process.
Support Graduate Office preparations and rehearsal in collaboration with Commencement events at the Meyerhoff
Receive, review and process alcohol forms for graduate program and students events
Provide good customer service to graduate students and faculty.
Perform other related duties as assigned.
Coordinate planning, communication, documentation & promotion of the graduate program exhibitions, including the fall exhibitions & Grad Show(s). Planning includes the coordination with Exhibitions, oversight of student exhibition coordinators, providing catering order to administrative front desk position, and submission of information about exhibitions to MICA FYI and Communications.
Coordinate the graduate student 1st Year Juried Show exhibition and experience, including coordination of guest curator, organization of student participants, communication with Exhibitions, etc.
Recommend policy & procedures relating to graduate programming and operations.
Graduate Program Support (3-4 programs)
Program Budgets & Expenses
Process and record payments for assigned graduate program business for visiting artists, directors, students and graduate staff including purchase orders, invoices, travel expenses, and reimbursements.
Monitor assigned program operating budgets.
Research and order supplies and technology for program use.
Support graduate director’s Visa card monthly statement process.
Coordinate visiting artists/critics, including shared visitors as part of Grad Mix, and Artists-in-Residence of assigned graduate programs; liaise with HR for required hiring paperwork; finalize travel plans and campus itinerary, coordinate housing accommodations with Program Coordinator.
Collect and organize visiting artist and AIR images and bios; liaise with Graduate Studies front design desk administrative assistant and Strategic Communications to publicize visitors
Program Promotion & Website
Coordinate communication, calendars and graduate program web pages and affiliate pages
Maintain and Archive of Graduate Programs images
Contribute faculty, student, and alumni event listings and news items for the assigned graduate programs to be included in weekly Graduate Studies newsletters and to be shared via social media
Troubleshoot day-to-day maintenance issues in the assigned graduate programs studio, seminar and shared spaces; place maintenance requests via eMaint system
Coordinate spaces and catering for assigned graduate program events (dinners, etc).
Required essential skills and experience:
Bachelor’s degree or equivalent work experience
Minimum of 1 year of related experience
Ability to work effectively with a diverse population of students, staff, faculty, and guests
Ability to multitask and prioritize duties
Strong organizational skills
Strong verbal and written communications skills
Proficiency in Google Apps, Microsoft Office Suite, Adobe Creative Suite
Eagerness to work in a collaborative environment
Ability to work with confidential information
Previous experience in a professional office setting
Excellent time management skills
Excellent customer service skills and ability
Ability to promote the program with enthusiasm
Valued but not required skills and experience:
Customer service experience
Previous experience creating and updated web content
Experience in Higher Education
Familiarity with the arts and non-profit organizations
Background or interest in contemporary art history, museum studies or curatorial studies
Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate ...certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.