Rowan University is a public comprehensive state-designated research institution with approximately 16,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven colleges and five schools: the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Colleges of Communication and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 100 public universities in the nation and is ranked third among public institutions in the North by U.S. News & World Report.
The primary role of the Program Development Specialist II for Rowan University, School of Osteopathic Medicine (SOM) is to maintain permanent records and documents that pertain to fourth-year students? progress through medical school.
ESSENTIAL DUTIES and/or RESPONSIBILITIES include the following:
1. Documents and Records:
The Program Development Specialist II for SOM is responsible for maintaining permanent student records.
Follow university, state, and federal guidelines and policies regarding student records.
Maintain students? official academic records.
Obtain documentation of final grades for fourth-year student courses.
Post grades and text via Banner database to official transcripts.
The Program Development Specialist for SOM is responsible for coordinating registration and enrollment for fourth-year students.
- Coordinate fourth-year registration process.
3. Data Reporting: The Program Development Specialist for SOM is responsible for maintaining student data.
Prepare official grade reports for permanent academic files.
Maintain accurate records in the Rowan University and RowanSOM database systems.
Produces transcripts as needed.
Responds to inquiries for student information as needed.
4. Coordinating Clerkships at Non-affiliated Sites: The Program Development Specialist for SOM is responsible for managing the process by which fourth-year students set up clinical clerkships at sites that are not affiliated with Rowan SOM.
Certify students and upload transcripts and other supplemental documents to the Visiting Student Application Service (VSAS) and release VSAS applications to sites.
Distribute clerkship application materials to sites that do not participate with VSAS.
Oversee the distribution and collection of student performance evaluations for fourth-year students at all sites.
5. Website and Social Media: The Program Development Specialist for SOM is responsible for maintaining and the Rowan SOM Registrar web pages, as well as developing the use of social media platforms to enhance communication with students, faculty, and staff.
6. Institutional Coordination:
a. SOM Clinical Education
Coordinate with Clinical Education staff to ensure that all fourth-year clinical education degree requirements will be met.
b. SOM Center for Teaching and Learning
Work closely with Center for Teaching and Learning staff to coordinate any time students take off from clinical clerkships for COMLEX preparation.
c. SOM Student Affairs
Communicate with Assistant Dean for Student Affairs staff to coordinate any time students take off from clinical clerkships for medical or personal reasons.
d. Graduate Medical Education
Provide verification of degree completion to Graduate Medical Education for students entering Rowan SOM OPTI residency programs.
7. Understands and adheres to legacy RowanSOM compliance standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
8. Keeps abreast of all federal, state and RowanSOM regulations, laws and policies as they presently exist and as they change or are modified.
9. Performs other related duties as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Capable of handling multiple demands on an on-going basis while maintaining flexibility and adaptability.
Excellent relationship-building and social skills.
Proven organizational skills and attention to detail.
Demonstrated ability to work well in a confidential and fast-paced environment.
Must be able to communicate, interact, and work effectively with students, faculty, staff and all external constituencies.
EDUCATION and/or EXPERIENCE:
Bachelor?s degree is required. Master?s degree is preferred.
Two years? experience in a college or university administrative office is required. Familiarity with the Registrar?s office functions and/or the medical school environment is preferred.
The position requires interpersonal skills and the ability to act professionally and confidentially.
Must have data entry skills.
Knowledge of Word and Excel required.
Experience with Banner is preferred.
Please be advised that some positions are subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired into identified positions shall either have their principal residence in New Jersey or they have one year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. The law also provides that any person may petition a State committee for an exemption from the requirements based on critical need or hardship.
Rowan University values diversity and is committed to equal opportunity in employment.
All positions are contingent upon budget appropriations.
The Stratford, NJ Campus is a Tobacco-Free Workplace.