Position is responsible for general administration, under the direction of the Director and Co-Director, for the new Center for Clinical Pharmacology. The Center is an innovative new partnership between the Department of Anesthesiology at Washington University School of Medicine (WUSM) and the St. Louis College of Pharmacy (STLCOP), with the ultimate goal of finding better, safer, and more effective ways to use prescription medications to improve health. The individual in this role will be responsible for: developing and implementing a marketing and communications plan for the Center; managing recruitment and onboarding of new faculty, staff, and trainees to the Center; evaluating Center needs and proactively making recommendations to the Center Directors; executing misc. special projects; and managing day-to-day administrative operations of the Center, including travel and calendar support for the Directors and senior faculty. Ability to function independently and manage with a high level of organizational skill is paramount.
- Communications and Marketing:
- Develops and distributes internal and external marketing materials and builds a distribution database
- Identifies potential internal and external constituencies, collaborations, partnerships, and entrepreneurial opportunities
- Creates and maintains independently a Center database of scientific publications, media publications, seminar series, news happenings, social events, etc.
- Creates PowerPoint presentations and graphics for Center faculty, e.g. business presentations
- Builds and updates social media sites routinely for the Center, to include Facebook, LinkedIn, Twitter, and updates to the Center website.
- Plans major events, coordinates VIP and faculty speakers and travel itineraries, identifies vendors, negotiates contracts, oversees execution, e.g. scientific forum, advisory councils, media events, social activities, seminars
- Recruitment and Onboarding:
- Develops processes and maintains tools to support recruitment and onboarding of faculty and staff to the Center and STLCOP
- Cultivates and maintains excellent relationships with both WUSM and STLCOP HR offices; has deep knowledge of policies and procedures at both institutions and can represent them to recruits and new hires
- Oversees the project plans for renovations and space allocation
- Administrative Oversight
- Represents the Center to WUSM and SLTCOP; manages administrative functions across multiple business areas, e.g. site logistics, departmental procedures, school policies, finance, space utilization
- Establishes and maintains tracking tools for special project performance and metrics, creates and updates project milestones, GANTT charts and dashboards, and prepares reports, e.g. space planning, allocation, renovations, capital requests
- Anticipates faculty and staff needs; oversees and ensures the timely processing and delivery of requests including travel, meeting and event planning
- Manages a high volume of electronic and telephone communications and ensures exceptional calendar support and organization for Center leadership
- Provides administrative leadership to all Center faculty and staff to include relocation, laboratory setup, office setup, and other needs as they arise
- Relationship Management:
- Develops and nurtures positive relationships with both internal and external constituencies including contacts from across both institutions and other partners - to fulfill the goals and objectives of the Center
- Serves as first voice and face for the Center to both internal and external contacts; at ease to provide contextual information, triage appropriately to Center leadership, communicate mission, procedures specific to Center
- May act as a liaison with WUSM and STLCOP research administration offices
- Possesses a motivation and entrepreneurial spirit and embraces the challenges that accompany the startup nature of a new venture like the Center
- Anticipates and avoids conflicts, resolves issues and/or discrepancies independently, comfortable as a decision maker
- Works on misc. special projects as assigned by Center leadership.