Assistant Director of Annual Giving & Alumni Relations
The Chestnut Hill School
February 24, 2017
Chestnut Hill, Massachusetts
Full Time - Administration
4 Year Degree
The Assistant Director of Annual Giving position reports to the Director of Advancement and is responsible for handling the annual giving program of the school. Responsibilities include specific components of the direct mail program, growth of volunteer involvement, direct solicitation of annual fund gifts and Parent & Alumni relations.
Manage and coordinate Annual Fund timelines, strategies for giving and participation campaigns, including mail, phone and personal solicitations as well as craft acknowledgments and stewardship materials under the direction of the Director of Advancement.
Assist with identifying, qualifying, cultivating, soliciting and stewarding prospects at all giving levels.
Recruit, train and coordinate parent co-chairs and other annual fund volunteers.
Write Annual Fund marketing materials including letters.
Provide staff support for volunteer committees, as assigned, and develops productive working relationships with key volunteers as well as assisting in the implementation of development programs for parent and alumni prospects.
Provide ongoing analysis of Annual Fund progress and prepare reports.
Oversee gift counting, processing and reporting as well as coordinate pledge reminders.
Manage the development and production of the Annual Report publication.
Participate in planning meetings, accepting special assignments, assisting colleagues and providing support for all ongoing programs and operations as needed.
Support and attend special fundraising and community events.
Performing other related duties as required or assigned. Some nights and weekends require.
Performing other related duties as required or assigned. Some nights and weekends required.
Establish and build relationships with alumni community.
Plan and implement events/programs that provide an opportunity for alumni to connect as well as increase good will and positive relationship with the school.
Recruit, manage and train alumni volunteers.
Create and maintain an alumni relations calendar.
Work with Class Agents to create and manage all alumni news, class notes and event promotions for the school website and the CHS Hill Happenings magazine. In addition create and implement a social media strategy designed to keep alumni engaged and informed via Facebook, LinkedIn, Instagram, Twitter, etc.
Work with Director of Advancement on planning and coordinating all activities for the Distinguish Alumni Award event
Knowledge, Skills and Experience
A bachelor's degree.
3 - 5 years of experience in development or experience in marketing, sales or public relations, supplemented by experience as an employee or volunteer for a not-for-profit institution.
Experience in annual fund work and/ or familiarity with educational institutions.
Superior communications skills, including writing and presentation skills, as well as ability to present before a group.
Experience with InResonance Generations or other fundraising database.
Intermediate to advanced proficiency with Microsoft Office software and social media platforms.
Strong organizational and interpersonal skills.
Affinity for relationship management and collaboration.
Ability to maintain discretion with confidential donor information.