|Req #: ||143416 |
|Department: ||LABORATORY MEDICINE |
|Job Location: || UW Medical Center |
|Posting Date: ||03/22/2017 |
|Closing Info: || Open Until Filled |
|Salary: ||Salary commensurate with education and experience. |
|Shift: ||1st (Days) |
| The Department of Laboratory Medicine serves as a regional resource for clinical laboratory services required for patient care, research and educational programs in laboratory medicine. The department currently employs 900 people who work at the award-winning University of Washington Medical Center (ranked among the top medical centers in the United States as rated by U.S. News & World Report), Harborview Medical Center (the region's only Level I Trauma center, known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally- and medically- vulnerable populations.), and many other clinical and research facilities in the area. The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement and natural beauty. |
Our Laboratory Medicine Department has an outstanding opportunity for a full-time Executive Assistant. This individual provides administration of the Academic Affairs functions and executive support for the Chair of the Department of Laboratory Medicine. The person in this role reports to the Chair of the Department with a collaborative reporting relationship to the Director of Finance & Administration of the Department of Laboratory Medicine.
The Executive Assistant is responsible for the thorough understanding and interpretation of the Department, School of Medicine, and University policies for the administration of faculty academic personnel matters. This position is the primary point person for the Department in the administration of all academic affairs. The Assistant must be comfortable to speak for the Chair in his absence on matters within the position's scope.
- Accurately manages the office of the Chair, including management of time and schedules, requests that come in and the flow of information to and from the office.
- Provide advice to the Chair on faculty recruitment and promotion processes. Administer all required Academic Personnel processes in a confidential and discreet manner.
- Projects vary, but include independent organization and management of Department initiatives and events. These events may also include lectureships, providing staffing for school-wide committees when the Chair acts as a committee head. This individual must be able to manage these projects in light of all other priorities and keep them on time, on task and on budget.
- The individual in this position displays excellent contextual and strategic understanding of the priorities of the Chair's office and the Department and how these fit into the larger University. Additionally, this individual must exhibit excellent communication and interpersonal skills in many different contexts.
This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
| Bachelor's degree in Education or a related field and at least two to three years of administrative experience. Minimum of two of these years should be in executive level administrative support to a senior administrator (Chair, Director, Dean's level). |
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as
- Work experience requiring executive level administrative skills with high degree of accuracy and attention to detail.
- Demonstrated superior writing and editing skills and experience writing correspondence, procedures, and materials for others.
- Strong organizational ability including capability for prioritizing work and managing heavy workload with frequent interruptions. Tenacious
approach to meeting deadlines with efficient, results-oriented, approach to projects.
- Demonstrated computer skills with intermediate to advanced skills in MS Word, Excel, and PowerPoint, experience with EndNote, and
experience conducting web-based research. Experience in web development and design and/or web content management a plus.
- Ability to make independent judgments that will promote efficiency and add value to an organization.
- Ability to work as part of a team, as demonstrated by prior work experience.
- Experience working with issues of a confidential nature, using discretion and tact.
- Experience working with senior administrators and professionals including sensitivity to handling confidential information appropriately.
- Demonstrated excellent customer service skills with strong customer service orientation, desire to provide support and service to faculty and
- Experience working at an academic institution and in an academic department.
|CONDITION OF EMPLOYMENT:|
- At times of high productivity or projected related work, a flexible schedule is required. This may include early morning, evenings or weekends.
- Will be working in an administrative/research environment.
- Lab Medicine employees are considered essential staff and as such are required to report to work during inclement weather. Also, employees
working in Laboratory Medicine should be informed that it may be necessary to work in other departmental locations in order to meet patient service
requirements, i.e. UWMC, SCH, Fred Hutchinson Cancer Research Center, Roosevelt, etc.