Cal Poly, San Luis Obispo
Communications and Donor Relations Coordinator
Department: CAED-College Arch & Env Design (105000)
College/Division: CAED-College Arch & Env Design
Salary Range: $3,115 - $5,060 per month.
***THIS POSITION IS OPEN UNTIL FILLED***
Under the general supervision of the Assistant Dean of Development and External Relations, this position will work in collaboration with the University Development team, the five CAED Departments, and others to independently perform a wide variety of complex administrative, technical, and specialized duties in support of college development, communications, donor stewardship, and special projects. This position is responsible for a variety of communications and administrative tasks related to fundraising efforts and public relations in support of the mission of the CAED external relations office.
The College of Architecture and Environmental Design (CAED) is one of six academic colleges at Cal Poly, with more than 1,900 students, 100 faculty, and 30 staff. CAED's Office of External Relations manages development, alumni/donor/volunteer relations, marketing/communications, public relations, special events and special projects for the college.
The following examples illustrate typical work activities and are not meant to be all-inclusive or restrictive:
Perform specialized activities to enhance donor relations through communications, stewardship and campus visits.
Respond to requests from University Marketing and Communications, University Development, University President's Office and others, such as providing data and coordinating student interviews and photos for events and promotions.
Review and coordinate production of college marketing materials and collateral, such as proofreading and editing of one sheets, postcards, brochures. Obtain necessary approvals from University Marketing and Communications and coordinate with vendors.
Develop and post social media content, and perform basic web editing for updates to CAED External Relations content.
Prepare and send news releases and surveys regarding college activities, under the supervision of the Assistant Dean.
Process and acknowledge gifts in a timely and efficient manner. Work with development staff and staff in the five departments to implement consistent acknowledgement and recognition procedures for gifts that are consistent across audiences.
Ensure donor contact reports are added to the advancement database as needed.
Fulfill reporting requests, such as donor contact lists, history, progress reports.
Create and/or independently draft a wide variety of correspondences and other communications, including acknowledgement letters, campaign communications, and letters to donors; prepare and produce mailings.
Oversee online giving programs, track pledges and ensure payment reminders are sent for multi-year pledges, under the supervision of the Assistant Dean.
Support a process that prompts department heads and others in maintaining personal contact with major donors.
Monitor naming requests, submission and approval.
Assist with gathering of information for the development of written proposals and digital presentations to major donors, corporate sponsors and foundations.
Provide resources and training to all department coordinators and staff in accessing data from the University Advancement system.
Support strategic plan objectives.
Maintain a highly confidential filing system for donor correspondence and donations.
Supervise student assistants.
NOTE: To view the full position description including all the Duties and Responsibilities click here
Minimum Qualifications (Staff Only):
EDUCATION AND EXPERIENCE:
High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)
LICENSES, CERTIFICATES, DEGREES, CREDENTIALS:
Possession of a valid driver's license or the ability to obtain one by date of hire.
Knowledge of web and print communication techniques, vehicles and formats.
Ability to use desktop publishing programs to edit graphics materials.
Excellent organizational and coordination skills with demonstrated ability to coordinate travel, calendars, special events or related activities.
Ability to handle multiple work unit projects and priorities and coordinate projects with a broad visible impact.
Ability to use negotiation and persuasion skills to achieve results and expedite projects.
Working knowledge of budget policies and procedures. Ability to analyze data and make accurate projections requiring some inference.
Ability to compile, write, and present reports.
Demonstrated ability to work independently, with minimal supervision.
Demonstrated ability to coordinate work and projects, serve as the primary resource to outside parties, such as vendors and top level administrators.
Demonstrated ability to use initiative and effective time management to adapt to frequent changes and interruptions in the workday.
Ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, as well as electronic calendaring and email.
Ability to adapt to changing technology, systems and software.
Working knowledge of and ability to apply standard theories, practices, principles and techniques related to program operations.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Ability to effectively handle a broad range of high level and sensitive interpersonal situations, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Thorough knowledge of English grammar, spelling and punctuation.
Demonstrated ability to maintain a high degree of confidentiality.
Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
Career interest and commitment to the fields of fundraising, marketing and communications.
Bachelor's degree (or higher) in a related field.
Graphic design knowledge, including experience using the Adobe Design Suite (Photoshop, Illustrator, InDesign).
Donor relations experience.
Marketing and/or communications experience.
Experience in web maintenance that meets ADA requirements.
Experience in the professional use of social media.
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working hours to meet special projects. May be called back periodically to perform work as needed on an emergency basis.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position classification has been defined as "Non-exempt" and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Review Begin Date: 05-18-2017
Requisition Number: 104484
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency