Full Time 40 hours Grade 009 English Col Schedule 8:30 AM-5 PM Responsibilities General Purpose: The Undergraduate Coordinator has primary responsibility for the implementation of the English departmentâ™s undergraduate student program. This includes course offerings and schedule, room assignments; routine and ad hoc reports to department chair and Director of Undergraduate Studies (DUGS), senior audits and Commencement. Serve at departmental point of contact for Blackboard and ISIS interface (University mainframe), acting as liaison with key offices and individuals in the College. Additional duties involve Administration of departmental Plutzik reading Series, elevating the departmentâ™s social media presence including content development, in collaboration with DUGS, of department website. This position reports to the Administrator and Chair of the English Department. Specific Responsibilities: Course Scheduling Manages department course offerings including full academic year and summer courses, final exam schedules, instructor permission codes Gather information annually from faculty for yearly course and teaching preferences Manage and assemble course information, maintaining consistency throughout the previous academic years (cross listings, requirements, clusters, numbers, AV requirements) Maintains historical and current course database for English courses Prepare standard and ad hoc reports (enrollment, course, awards etc.) Undergraduate Programming & Support Provides initial point of contact for all undergraduates in English courses including majors, minors and clusters. Assist with Academic and Advising Fairs. Coordinates the Honors Program, Undergraduate Research & Tannenbaum Research Awards, Annual University Literary Competition including promotion, application management and through final presentation / award process. Assist DUGS, Internship advisor and students with Internship program Work with Undergraduate English Council with program throughout the year and for the spring English Week Planning and Promotion Work with DUGS to plan and implement Advising week schedule and events every semester Maintain student data including Listserv mailing lists, majors, minors, transfer credits, probation letters, etc. Marketing Update Website content as provided by faculty, DUGS and Chair. Create social media posts relevant to current programming and events. Responsible for all marketing and promotional materials and posts for undergraduate and department programs and news Commencement Coordination Performs all pre-graduation responsibilities including year-round communication with seniors, audits (in conjunction with DUGS), queries, data collection, award eligibility and management from multiple sources Prepare and submit required Commencement data for degree completion Coordinate and execute all aspects of departmental Diploma Ceremony. Plutzik Reading Series Administration Coordinator and liaison for Plutzik Reading series Create and distribute promotional materials Maintain Plutzik Website Qualifications: 2 years of post-high school education: secretarial or word processing studies, or the equivalent. At least 3 years of office or secondary education work experience. Prefer prior experience with Blackboard, ISIS, Online Working Report (FileMaker), Cascade WCMS, Adobe Creative Suite, Microsoft Office Suite and Google Drive applications. Must be able to work with independently with limited direction as well as in a team setting.
Internal Number: 1123049605
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The University of Rochester is one of the country's top-tier research universities. Our 158 buildings house more than 200 academic majors, more than 2,000 faculty and instructional staff, and some 11,100 students.
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