Job Requisition Number: 24961. The Institute for the Study of Societal Issues (ISSI) is a large, multifaceted, interdisciplinary research institute located at the University of California at Berkeley. ISSI provides an intellectual home for faculty, students and other scholars engaged in interdisciplinary research on issues impacting social life in the U.S. and other parts of the world, especially with regard to economic inequality; social divisions of race, class, and gender; and health disparities. ISSI’s six research centers focus on issues related to Native Americans, Latinx policy, right-wing movements, social medicine, ethnographic research, and social change. To promote scholarship in these areas, ISSI academic staff develop new cross-disciplinary initiatives and secure extramural funding to support them. In addition staff support faculty research and grant development; build interdisciplinary networks between faculty and graduate student researchers; provide research training to faculty, students, and professionals; provide training, mentoring and professional development to underrepresented graduate students; disseminate research publications; facilitate graduate student and faculty working groups; and convene colloquia and conferences. ISSI provides office space to over 75 affiliated faculty, graduate students, research staff, and visiting scholars. By having faculty, graduate students, research staff and visiting scholars from different disciplines all under one roof, ISSI nurtures a lab environment, where informal conversations as well as formal presentations of research spark innovation, new insights, and new avenues of research.
The Program Assistant (Event Specialist 2) assists with planning, implementing, and publicizing events and other activities for ISSI and its constituent research centers. The Program Assistant manages event logistics; creates and disseminates event materials and publicity; and facilitates communication about events with speakers, co-sponsors, audience members, and facility maintenance staff. The position also supports the institute’s development efforts; communicates institute news via an electronic newsletter, websites, and social media; provides support for new and ongoing programs; and supervises work study student assistants, who serve as front desk receptionists at the Institute, including scheduling, training, and filling in for students as needed.
• Assists the Faculty Director, Associate Director and Assistant Director of the Institute, along with other academic staff and faculty, in planning, implementing, and publicizing small and large events, workshops and meetings on behalf of ISSI and its constituent research centers. • Organizes, implements, and independently manages small, non-complex events or portions of larger events such as symposiums, conferences, program events, donor events, banquets, workshops, selection committee meetings, and VIP briefings. • Available for hours that meet the programmatic needs of the Institute, including late afternoons until 6pm on a regular basis and occasional evening hours. • Works with faculty and staff to facilitate communications related to events and other institute activities. This includes facilitating the production and circulation of posters and fliers, and email publicity to the Institute’s various listservs using Mailchimp; sending out announcements and other information to news media, campus community and the general public; and managing the Institute’s and related Centers’ various social media tools including Facebook, Twitter and websites. • Manages event logistics, speaker travel, participant registration, parking/transportation, catering, travel reimbursements, vendor payments, etc. Maintains the calendar for public programs and internal ISSI workshops and meetings. Reserves the place where events and programs will take place. Responsible for sending out invitations for the events. Recruits and follows up with community and campus co-sponsors as needed. Makes sure that timely updates to the ISSI and affiliated Centers’ websites and social media channels are made. • Scouts potential locations and/or vendors for future events. Oversees operational support staff. • Assists in preparing materials for events, briefings, meetings, and other programs including conveying text in tables and charts, preparing drafts of materials, photocopying sets of documents once approved by supervisor, etc. • Maintains Institute’s and constituent Centers’ websites, online event calendars, and social media accounts. Develops new content and implements a coherent strategy for publicizing events and activities and communicating the Institute’s and constituent Centers’ activities and accomplishments to the wider public. • Supports institute development activities including preparing fundraising appeals. • Supervises work study student assistants, who serve as front desk receptionists at the Institute. Schedules, trains and fills in for work study students as needed.• Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. • Organizational skills, including skill in effectively coordinating and organizing multiple details. • Excellent interpersonal communication skills and political acumen, including skill in effectively representing the Institute and campus to its publics. • Strong writing and graphic design skills, including skill in creating event publicity and communicating with speakers, campus/community co-sponsors, media, and the wider public. • Attention to detail and ability to multitask in a busy environment. • Self-directed and able to work independently and efficiently as a member of a relatively small staff. • Expertise with various forms of social media used to effectively communicate events and activities (Mailchimp, Drupal-based websites, Facebook, Twitter). • Proficient in Word, Excel, and Powerpoint. • Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management. This is a 30 hour per week, one year,contract position, with the possibility for renewal.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.