BACKGROUND: The National Association of Attorneys General (NAAG) was founded in 1907 to help attorneys general fulfill the responsibilities of their office and to assist in the delivery of high-quality legal services to the states and territorial jurisdictions.
POSITION: The Communications Assistant supports the work of the NAAG Director of Communications. She/he will assist with emerging, pressing issues and provide general support to the Communications Director. The Communications Assistant must possess strong organizational skills and pay close attention to detail with the ability to multi-task, work under deadline pressure, and adapt quickly to changing work priorities. Excellent computer skills, strong written and verbal communications skills, and a personable demeanor with an emphasis on tact and diplomacy are essential. Overtime and some travel may be required.
RESPONSIBILITIES: The Communications Assistant’s responsibilities include:
• Assist the Director of Communications and Director of Web and New Media Services in writing, designing, copying, and distributing NAAG marketing and other materials (meeting agendas, Association publications, directories, etc.);
• Prepare the layout and design for the monthly NAAG Newsline and quarterly National Attorneys General Training and Research Institute (NAGTRI) Journal. Basic video editing and reporting/writing skills used in the production of the NAAG Newsline;
• Manage NAAG’s Twitter account and assist when needed with NAGTRI’s Facebook page;
• Coordinate and monitor NAAG publishing projects (internal and external), serving as liaison with printers, designers, etc.;
• Compile the Statistics on the Office of Attorney General and other publications as needed;
• Assist with handling media requests and writing media materials, and fulfill publication/information requests from AG staff and general public;
• Serve as a NAAG staff liaison with the Public Information Officers (PIOs)/Communications Directors in state and territory AG offices;
• Assist the Director of Communications with creating and updating content for NAAG website and social media, including maintaining the job board for vacancies within state AG offices and NAAG; Prepare and post articles, documents and images to the website which utilize the following skills: general understanding of basic HTML markup code (creating internal and external links, displaying images, making tables, etc.); and basic image editing to include resizing, cropping and converting to multiple formats such as jpg and png;
• Prepare press releases and other documents for display on the web. Manage email NAAG Newsline subscriber list. Configure questionnaires for survey software;
• Provide logistical support for the NAGTRI PIO Seminar (budget, catering, hotel, transportation, etc.) in conjunction with the NAAG conference planner;
• Provide general staff support for NAAG annual meetings and the Presidential Initiative Summit, including creating branded visuals and promotions for display, taking photographs, and ensuring all meeting videos and speakers’ PowerPoints are posted to the website in a timely manner;
• Monitor the Internet, and other resources for relevant news items and disseminate to appropriate NAAG staff and AG offices;
• Possess advanced knowledge of Associated Press Style & Libel Manual and Microsoft Office (Word, PowerPoint, Excel). Basic security setting knowledge for social media. Knowledge of Adobe InDesign (layers, autoflow, import/export, styles, templating) and Informz email marketing software is a plus;
• General administrative support duties, including responding to requests, database management and word processing.
DESIRED EXPERIENCE 1-3 years of post-graduate professional work in communications, journalism, public relations or related area.
EDUCATION Undergraduate degree in communications, journalism, media studies, digital arts or related area of study.
TO APPLY Submit cover letter, resume, and a writing sample via email to email@example.com
Attn: Marjorie Tharp, please use “Communications Assistant” as the subject line.
The National Association of Attorneys General (NAAG), established in 1907, helps attorneys genral fulfill the responsibilities of their office and assists in the delivery of high-quality, legal services to the states and territorial jurisdictions. NAAG membership is comprised of the attorneys general of all 50 states, the District of Columbia, American Samoa, Guam, Northern Mariana Islands, Puerto Rico and the Virgin Islands.