Classification: Public Affair/Communications Specialist II
Department Name: Office of the President
Job Number: MB2018-PC2447
Under the general direction of Cradle to Career Community Partnership Director, the Community Engagement Coordinator organizes the engagement of local community members and organizations in collaborative initiatives and project teams focused on improving education outcomes. The Community Engagement Coordinator coordinates contact management with hundreds of community members, organizes convenings and events, and writes and organizes communications to the community at large about the activities and results of the community partnership. The Community Engagement Coordinator also provides executive administrative support to the Director of the Community Partnership and the governing leadership group of Steering Partners.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Community Engagement/Communication: Serve as a coordinating liaison with 500+ community members; build relationships and provide service to community members who engage at meetings, events and in collaborative project teams. Design, write and publish communications that convey the activities and results of the community partnership and various project teams. Maintain and manage all content on the initiative’s website. Facilitate two-way dialog and mass communications via the website and social media; write e-newsletter content, outgoing member emails and blog content; capture and report stories and testimonials from community members and convening events. Produce information graphics in Word and PowerPoint; coordinate with graphic designers when appropriate. Edit and refine written content provided by others to reflect a consistent voice and style.
Meeting /Event Planning: Plan, organize, and project-manage small group meetings and large group events, sometimes coordinating multiple meetings per week; maintain shared calendars. Manage all event details to ensure success including venue, food and beverage, audio-visual, invitations, attendee coordination and support, and post-meeting follow-up. Negotiate and oversee contracted services with event-related vendors. Coordinate and conduct the set-up before meetings and the wrap-up afterwards. Provide meeting support to facilitators during highly engaging meetings, including the coordination of audio-visual equipment.
Contact Management Database:Establish and maintain a database with community member contact information, individual profiles and interests, and maintain contact logs and engagement histories using contact management software. Based on discussions from convenings, extract pertinent information to update in member profiles. Share database content (software imports/exports) and data syncing with other contact management coordinators in other community organizations. Form segments within the membership and customize the distribution of news, information and engagement invitations to target segments. Evaluate and recommend contact management software and best practices
Vendor, Contract & Intern Administration: Initiate and manage contracts, work assignments, budgeting and invoicing pertaining to service providers, independent contractors and interns. In the area of communication service providers, directly manage work assignments and quality; coordinate and manage web developers, writers, video producers, marketers and printers, both on and off campus as appropriate, in the context of publishing high quality, public communications materials. Coordinate translation services to translate print and web content and provide real-time verbal Spanish language translations during meetings and facilitate small group discussions in Spanish.
Administrative Support: Provide administrative support for the Steering Partners of the Bright Futures Education Partnership; prepare meeting agendas, minutes and maintain records of the Partnership. Schedule meetings for the Director and others in the community partnership. Occasionally produce PowerPoint presentation slides for presenters. Serve as point-person for department administration, including purchasing, budgets and service requests.
Perform other job-related duties and special projects as assigned.
Knowledge of the fundamentals of community relations, and/or some exposure to marketing and communications. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification.
Special Conditions of Employment:
SPECIALCONDITIONS OF EMPLOYMENT:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with access to, or control over, cash, checks, credit cards, and/or credit card account information
May require occasional evenings and/or weekend work.
WORKENVIRONMENT & PHYSICALREQUIREMENTS:
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Position may require occasional lifting and moving boxes or other objects up to 30 pounds.
Compensation and Benefits:
Anticipated hiring salary in the low to mid $4,000’s/month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R09. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
How to Apply:
Interviews July 24-28
For full consideration, submit the required documents by the priority screen date. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map). Please check the links provided for the respective hours.
For additional campus information visit CSUMB.edu.
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
Quick Link for Job Posting: 4293
Internal Number: 4293
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
University Home Page
Employment Opportunities Web Page
See how we're Doing What Matters! at Cal State Monterey Bay!