Advertised Summary Job Description: Reporting to the Director, Associate Director and the Communications Team of the Harriman Institute, the incumbent provides general administrative support to the Director of the Institute, including handling director's correspondence, manuscripts, telephone calls, filing, travel, and conference arrangements, appointment calendar, visitors and other professional business. Helps maintain external contacts and outreach with other University units and New York-based institutions and professional organizations.
S/he works closely with the Institute Program Coordinator to make travel arrangements for conferences, meetings and lectures, and provides assistance in connection with lectures and other public events.
S/he works with the Communications Team to create/update content for HI website and social media sites; assists with production/writing and distribution of press releases, news articles, event reports and publicity materials relating to all aspects of the Institute's programming, and assists in planning and implementation with faculty and staff to ensure that programs and projects are appropriately represented in the public domain; drafts emails and letters in response to related projects and general inquiries
Assists in maintaining master schedule of institute activities. Answers phone calls on the main line. Takes messages, directs calls, dispenses information. Responds to all queries about institute programs. Responsible for UPS and Federal Express. Assists with room bookings, arranging food services, and coordination of A/V equipment orders. Dispatches messengers, errand runners, etc.
Performs other duties as assigned.
General Minimum Qualifications: High school diploma required; some college preferred. Minimum of three years of related experience.
Additional Specific Minimum Qualifications: Strong interpersonal, organizational, communication and writing skills required. Ability to work with minimal supervision essential. Proficiency in MS Office. Must be detail-oriented. Knowledge of Russian language required.
Preferred Qualifications: Interest in Slavic Studies preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_170807
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.