Classified Title: [[Program Coordinator]] Working Title: [[Program Coordinator]] Role/Level/Range: ATO 37.5/03/OF Starting Hourly Rate Range [[$19.62 - $27.00]] Employee group: Full Time Schedule: [[Monday - Friday, 8:30a - 5:00p ]] Employee subgroup: Salaried Non-exmt Location: 05-MD:School of Public Health Department name: 10001092-Ctr for Alternatives to Animal Testing Personnel area: School of Public Health
Johns Hopkins Evidence-based Toxicology Collaboration (EBTC) is involved in several scientific projects that have an over-arching goal of bringing the principles of evidence-based medicine to toxicology. The EBTC is funded by Johns Hopkins Center for Alternatives to Animal Testing (CAAT) and is governed by the Board of Trustees and is advised by the Scientific Advisory Council, both comprised of leaders in their fields and representing toxicology stakeholder organizations: government, academia, industries, and non-profit groups. The EBTC is running a number of scientific projects that need managerial and administrative support. We are seeking an experienced project manager with experience organizing and conducting scientific meetings, engaging the stakeholders, assisting with dissemination and education activities of EBTC and CAAT, such as organizing workshops, inviting appropriate stakeholders to participate and co-lead such events, and organizing associated logistics. The successful individual will work closely with CAAT staff and co-organize CAAT events as needed.
Specific Duties & Responsibilities
Plan and implement CAAT and EBTC events of multiple size and scale, e.g. workshops, board meetings, and conferences. Events can be both in US and international.
Coordinate logistics for events, such as mailing invitations, registration, identify meeting rooms, organize hotel rooms, select and book dinner venue, menu selection, make sure the room has A/V equipment, wifi and prepare materials.
Create and manage budgets and initiate internal approval documents for major events, including monitoring of expenditures and preparation reports.
Serve as CAATs point of contact for board members, guest lecturers and invited guests.
Assist the faculty to collect, analyze and create reports from the events.
Maintain database and master calendar to ensure knowledge sharing among team members of the most current information regarding any planned event.
Represent CAAT at the JHSPH Special Events Team (SET) meetings.
Coordinate the efficient implementation of key functional aspects of EBTC daily operations involving newsletters, update web pages, Facebook and LinkedIn pages, use Tweeter feeds for relevant news supplied by EBTC staff, and contract managements.
Perform other related duties as needed.
High School Diploma/GED. 5 years progressively responsible administrative experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Event planning, experience working with minimal supervision in distributed teams remotely is helpful. Experience managing a non-profit or an academic organization with multiple sources of funding preferred.
Special Knowledge, Skills, and Abilities
Microsoft Outlook, Word, PowerPoint and Excel. Travel is occasionally required.
Engaging diverse stakeholder community, social media skills, excellent communication and verbal and written skills, ability to engage in fund-raising activities is desirable.
The successful candidate(s) for this position will be subject to a pre-employment background check.
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