The Assistant Curator is part of the Fine Arts Gallery atVanderbilt University and is a key individual contributor responsible foracting as a project manager, and, occasionally, as curator or co-curator forsix to eight exhibitions a year. The position develops a strong knowledge ofthe large object collection in order to build partnerships for class visits andengagements across campus. The Assistant Curator manages the application,interview, and scheduling process for two interns annually, and recruits,hires, trains, and manages student workers for the gallery. Reporting to the Director,the position interacts with both internal and external stakeholders.
About the WorkUnit:
The Vanderbilt University Fine Arts Gallery presents aseries of exhibitions each year that demonstrate the broad scope of Eastern andWestern art, from antiquity through old master traditions, and continuingthrough modern and contemporary art practices of the twentieth and twenty-firstcenturies. The Gallery's mission is to promote engagement with the visual artsamong students and the greater community through exhibitions, collections,research, and instruction. With an emphasis on an interdisciplinary,trans-institutional approach to all of its activities, the gallery is committedto supporting the academic enterprise of Vanderbilt University as a whole,while advancing artistic excellence.
Key Functions andExpected Performance:
Develops and maintains budgets and timely payments tovendors; drafts and distributes communications relating to exhibition fundingwhen private donations and grants are involved.
Develops and communicates deadlines using exhibitiondevelopment checklist; maintains calendar with key dates for exhibitiondevelopment as well as programs and class/group visits; recruits and coordinatesclass and group visits and partners for programs.
Works with registrar to arrange for shipping, contracts,insurance, and condition reporting of loans; assembles materials for meetingswith Vanderbilt designers, edits design materials, and arranges fordistribution and installation of design materials; secures image permissionsfrom necessary parties; provides manual labor associated with the installationof exhibits, including painting, framing, lighting, hanging, and so on.
Drafts press releases and media kits and ensures theirtimely assembly and distribution; drafts, edits, and produces exhibitionlabels; works with registrar to maintain accurate paper and digital files forexhibition archives, including press clippings.
Manages event planning logistics for opening reception andexhibition-related programming; participates in leading tours of exhibitionswith the Director.
Develops a strong knowledge of the 7,100+ object collectionin order to build partnerships for class visits and engagement across campus.
Leads or co-leads class visits to the Art Study Lab;conducts research on collections objects and sub-collections as needed.
Working with the registrar, provides the following:maintains accurate and thorough electronic and paper files on objects;accessions art and creates timely communications with donors; works on loans ofthe collection to outside institutions.
Working with the gallery director, provides the following:works on conservation projects and contracting conservators; develops acollections plan informed by broad faculty input; implements the collectionsplan, including relevant de-accession projects.
Works with outside researchers on scheduling and ensuringobject availability; curates small case displays of collection objects.
Manages application, interview, and scheduling process fortwo interns annually; develops relevant and achievable projects and coachesstudents to success.
Manages communications with and attendance of student interns;adjusts the goals of the internship program, with input from the gallerydirector.
Recruits, hires, trains, and manages student workers for thegallery; acts as a line manager and approves timesheets; develops schedules andsets appropriate expectations.
Communicates regularly with students in order to hire forfuture semesters in a timely way; recruits student workers for off-scheduleshifts for special events; assigns administrative research projects, asappropriate.
Web and Digital Initiatives
Maintains gallery website (Wordpress), regularly updating itfor current and upcoming exhibitions, special hours, and news; liaises withtech support, as needed; develops touchscreen materials as needed forexhibitions using BrightSpace software.
Contracts and uploads files to Culture Spots when audio isessential to exhibitions; regularly posts to social media (Facebook, Twitter,and Instagram) and trains students to help as appropriate; researches, managesand implements any other digital media, as needed.
Maintains balances of gallery operating budget and endowmentfunds, regularly communicating with gallery director; researches and procuresoffice, exhibition, and other supplies; contracts and ensures payment for outsidevendors (i.e. sign producers, conservators, art handlers, shippers, etc.).
Assists gallery director with facilities issues that mayarise.
Maintains e-mail list for communications via Emma emailmarketing platform; prepares agenda and minutes for staff and committeemeetings; maintains data on class visits, visitor numbers, and other metrics,as relevant; compiles annual report.
This position has supervisory responsibility over studentstaff and interns; the position reports administratively and functionally tothe Director.
A Master's degree in art history, art, museum studies, or arelated field from an accredited institution of higher education isnecessary.
Experience and Skills:
Knowledge of museum standards and best practices for thecare, handling, and display of works of art and historical objects isnecessary.
Proficiency in both Mac and PC platforms is necessary.
Demonstrated interpersonal and communication skills andability to build professional relationships is necessary.
Strong writing and editing skills are necessary.
Ability to lift, move, and pack items up to 25lbs isnecessary.
Experience with project management and/or event planning isnecessary.
Experience planning for risk management is necessary.
Diligent attention to detail is necessary.
Ability to manage multiple projects with competing deadlinessimultaneously is necessary.
Skill in being a flexible and enthusiastic team player isnecessary.
Two years of professional experience in a museum or gallery ispreferred.
Experience implementing and advocating for museum standardsand best practices for the care, handling, and display of works of art andhistorical objects is preferred.
Demonstrated ability to write compellingly about art ispreferred.
Experience managing others, including managing up is preferred.
A strong visual memory is preferred.
About Vanderbilt Benefits: In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview.
Internal Number: 1801460
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.