Summary: The Advancement Associate will assist in the day-to-day operations of the Advancement Department, as well as provide administrative support for the Advancement Team with particular focus on the alumni program, SHIP (Sage Hill Internship Program), annual fund, capital campaign, and events.
Essential duties and responsibilities include but are not limited to the following:
Assists the Deputy Director of Advancement in tracking deadlines for department projects and events using a project management system.
Assists the Deputy Director of Advancement in maintaining the department’s budget, processing check requests, handling credit card receipts and liaising with the Business Office.
Provides support with the SHIP program, including tracking status of internships, following up with internship providers and working with SHIP parent volunteers.
Opens mail and prepares checks for deposit to the Business Office.
Learns and understands the donor management system, Raiser’s Edge, and pulls reports, queries and exports in the system as needed.
Prints and mails donor acknowledgment letters daily and pledge reminders quarterly.
Implements projects to improve the integrity of constituent contact information, particularly alumni.
Assists the Deputy Director of Advancement in posting updates and news on social media.
Creates agendas and takes notes for department meetings.
Accepts, tracks and records auction item donations for the annual benefit, Spring Celebration.
Handles reservations, responds to incoming calls and maintains up-to-date guest and attendance lists for events.
Assists in coordinating mailing of invitations, response cards and other enclosures.
Creates nametags, place cards and other event related items.
Staffs all Advancement events and assists in the setup for each event as needed.
Provides break relief for the receptionist.
Assists in other projects as assigned by the Deputy Director of Advancement, President, Associate Director of Constituent Relations and Assistant to the President/Events Manager.
Supervisory responsibilities: None
BA or BS degree preferred.
Minimum 3 years of strong administrative experience in a fast-paced environment.
Experience in special events, fund-raising or public relations preferred but not required.
Raiser’s Edge database experience preferred, but not required.
Be available to work occasional evenings and weekends in support of school events and programs.
Outstanding system skills including data entry, database management, word processing, spreadsheets, and reports.
Flexibility to interact with a range of constituents (alumni, parents, faculty, and students) while maintaining professional demeanor and decorum.
Excellent attention to detail, highly organized, and ability to maintain confidentiality.
Superb communication skills (oral and written).
High level of initiative, proven ability to work independently, good time-management skills, ability to work within tight deadlines with a can-do, will-do attitude.
About Sage Hill School
Sage Hill School is an independent high school located in Newport Coast, California offering a bright, motivated and diverse student body a unique journey of discovery. Its academically rigorous, college preparatory curriculum is enriched through its commitment to service learning and enhanced by opportunities for participation in athletics, the arts, and community activities. To learn more, please visit www.sagehillschool.org.