The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Administrative Coordinator, Professional Science Masters in Physical Sciences
Job Profile Title
Job Description Summary
In collaboration with the College of Liberal and Professional Studies (LPS), this position will be divided between the Masters of Environmental Studies (MES, 25%), the Master of Science in Applied Geosciences (MSAG, 25%), and Master of Chemical Sciences (MCS, 50%). The Administrative Coordinator provides enrollment support for prospects and applicants and prompt and accurate responses to current student inquiries thereby ensuring student satisfaction and operational efficiency. The Administrative Coordinator assists with student communications, such as academic standing and research award letters, alumni outreach, and exit surveys; supports event planning for all programs; acts as liaison with the Business Office including, form preparation and documentation; and, maintains â˜work-flowâ™ documentation. S/he runs reports of student data from the University Student Records System (SRS) and data warehouse. This position maintains the appointment calendars for program directors and coordinates limited financial transactions.
OVERVIEW OF LPS The University of Pennsylvaniaâ™s College of Liberal and Professional Studies (LPS) is housed within Pennâ™s School of Arts & Sciences, the area of the University that is home to the humanities, social sciences, and natural sciences. LPS offers an extraordinary education to highly qualified adult students. Some of our students seek to begin or complete their bachelorâ™s degrees, but in recent years LPS has also become a magnet for students seeking post-baccalaureate study in professional masterâ™s and pre-professional programs in the humanities, natural, and social sciences.
The Administrative Coordinator provides enrollment support for prospects and applicants and prompt and accurate responses to current student inquiries thereby ensuring student satisfaction and operational efficiency. This position supports the LPS Masters of Environmental Studies (MES), the Master of Science in Applied Geosciences (MSAG), and Master of Chemical Sciences (MCS). The Administrative Coordinator assists with student communications, such as academic standing and research award letters, alumni outreach, social media including Canvas Communities, and exit surveys; supports event planning for assigned programs; coordinates course rostering and registration functions; acts as liaison with the Business Office including, form preparation and documentation; and, maintains â˜work-flowâ™ documentation. S/he runs reports of student data from the University Student Records System (SRS) and data warehouse. This position also maintains the appointments calendar for program directors and coordinates limited financial transactions including coordinating multiple travelers and currencies as well as preparing staff/students for domestic and international travel. The Administrative Coordinator interacts with important external constituents, and therefore must prioritize while delivering a very high level of service. Responsible for developing and maintaining communications, fielding inquiries, and guiding both graduate students and faculty through a variety of University policies, resources, and procedures.
Qualifications High School degree and five to seven years of experience, or equivalent combination of education and experience, required. Bachelor's strongly preferred. Strong written and verbal communication skills as well as excellent organizational skills are required. The ability to manage multiple tasks and meet demanding deadlines is required. Strong initiative and ability to work independently as well as with a team are essential. Computer proficiency essential including: MS Word, Excel, Power Point and Access. Knowledge of Canvas, Concur, Hootsuite, Facebook and Twitter a plus. Respect for confidentiality is essential. Ability to work occasional weekends and evenings required.
Working Conditions Office, Library, Computer Room
Physical Effort Typically sitting at a desk or table
Job Location - City, State
Department / School
School of Arts and Sciences
$20.00 - $36.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00000242
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.