Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.
Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit www.mills.edu.
This wonderfully unique position in the Mills College Children's School, the oldest laboratory school in the West, will be filled by the individual who shares our commitment to inquiry-centered learning for both children and adults. The Mills College Children's School follows a constructivist model of education for infant-toddler through fifth grade programs. The Office Manager/Admissions Assistant performs a broad range of secretarial, administrative, and broad range of outreach, recruitment, administrative and technical assistance functions for the administrative unit of the Children's School; plans and coordinates outreach programs and assists with recruitment.
Serve as secretary and administrative assistant and relieve the Director-level administrator of a variety of clerical and administrative duties.
Serve as office manager for the Children's School. Organize office systems and oversees administrative team to maintain files for children in the school, student teachers, and other files, as necessary.
Serve as the first point of contact for the Children's School. Provide a very high level of customer service.
Develop, document, and implement office procedures. Recommend policies and procedures to enhance productivity and services. Coordinate and direct work of student assistants and others as required.
Provide information about the Children's School to parents of prospective students, staff, faculty, Mills students. Coordinate visits, tours, observation appointments. Maintain an online portal system and in-coming and out-going mail.
Prepare, format, and edit a variety of complex materials including budgets, admission contracts, brochures, and newsletters. Compose routine correspondence. Compile documents such as procedure manuals and handbooks. Assemble packets.
Coordinate specific activities and events for the Children's School and arrange for auxiliary services. Handle all logistical support. Assist with promotion and publicity.
Arrange and schedule a variety of meetings, appointments, tours of the school. Maintain calendars and schedules.
Maintain and modify social media and website information, including content, graphical and multimedia display and communications.
Professionalism - As an administrative assistant in the laboratory school, the successful candidate will be a member of a team committed to advancing knowledge about teaching and to principled practice. The position is based on the ability to work effectively and collaboratively with professional colleagues, parents, students, and children within a diverse and multicultural environment.
Perform related duties as needed.
Excellent computer skills (preferably on both PC and Mac platforms) including
Excellent organizational, interpersonal, and oral and written communication skills.
Ability to multi-task and manage time and priorities to meet deadlines.
Ability to work independently and as a part of a team.
Good written and proof-reading skills.
Ability to gather data & research. Resourcefulness in solving problems.
Ability to work cooperatively with others and maintain effective customer service towards all persons contacted during the course of job performance.
Ability to establish and maintain effective and productive working relationships within a diverse and multicultural environment.
Ability to work safely in compliance with College Injury and Illness Prevention Plan.
Education and Training:
Any combination equivalent to: Associate's degree or its equivalent and responsible administrative experience involving extensive public contact.
Physical, Mental and Environmental Demands:
Resourcefulness in solving problems.
Ability to establish and maintain effective and productive working relationships within a diverse learning environment.
Requires fingerprinting/background check clearance and tuberculosis clearance.
This is a full-time, non-exempt position. Salary is commensurate with experience, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 17 paid holidays (subject to annual review).
Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to https://www.mills.edu/policies/ada-policies/nondiscrimination-statement.php.
All positions are subject to a background check. Prior to the first date of employment, an applicant's background check must be cleared.
Click the 'Apply Now' button below and follow instructions to submit the following documents:
Cover Letter and
Contact Information for 3 References
Please note that you can only upload 6 'Other' documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.
Review of applicants will begin immediately; applications will be accepted until the position is filled.
Mills is an independent liberal arts college for women with graduate programs for women and men. The College educates students to think critically and communicate responsibly and effectively, to accept the challenges of their creative visions, and to acquire the knowledge and skills necessary to effect thoughtful changes in a global, multicultural society. Mills encourages openness to experimentation in the context of established academic disciplines. Programs are designed to reflect the importance of global issues, provide an understanding of the natural world, and enhance opportunities for women in their developing roles throughout society. The curriculum combines traditional liberal arts with new educational initiatives that recognize the value of cultural, racial, and ethnic diversity. Inspired by a teaching philosophy that grows out of its longstanding dedication to women?s education, Mills provides a dynamic learning environment that encourages intellectual exploration. The faculty of nationally and internationally respected scholars and artists is dedicated to developing the strengths of every student, preparing them for lifelong intellectual, personal, and professional growth.