The George Mason University Department of Mechanical Engineering (ME), within the Volgenau School of Engineering, seeks a proactive, organized, and self-reliant Administrative Specialist to provide both administrative and academic support for the Department Chair, faculty, and student body. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
Responsibilities: Under the direction of the Department Chair, this position is responsible for the daily coordination and execution of administrative and program support operations to ensure the service needs for both faculty and students are met. Key responsibilities include, but are not limited to:
Administrative support to Department Chair, full-time and part-time faculty;
Schedules meetings and manages program events (departmental events, faculty meetings, orientations, information sessions, receptions);
Works with other university administrative offices to schedule courses, room assignments, publication of course schedules;
Works with the Associate Chairs for Undergraduate and Graduate Studies to collect and coordinate program assessment data;
Gathers department metrics for program evaluation;
Plans, oversees, and executes departmental events, such as Senior Capstone Day, recruitment, and outreach activities;
Participates in creating and writing the department capstone brochure and annual report, developing literature and other publication information needed for public dissemination and promotion of the program;
Initiates faculty travel authorizations and reimbursements to ensure forms are routed and approved in accordance with university policies;
Coordinates the hiring of adjunct instructors, graduate assistants, wage employees, and affiliates;
Maintains student files and records consisting of official and confidential information;
Works with department leadership to coordinate class schedules;
Distributes literature and other publication information needed for public dissemination and promotion of the program;
Updates website and social media content.
Minimum of 3 years of Administrative Professional experience;
Must effectively handle multiple responsibilities simultaneously and meet deadlines, often under pressure, while maintaining flexibility regarding changes in priorities;
Ability to receive, follow, and adhere to instructions;
Openness to constructive feedback;
Possess strong interpersonal and communication skills (both written and verbal), customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community;
Self-motivated and ability to multitask and work efficiently in a fast-paced environment;
Proficiency with Microsoft Office software, including word processing, spreadsheets, and e-mail applications;
Proficiency with virtual meeting software, such as MS Teams and Zoom;
Willingness to learn new electronic systems for admissions, scheduling, workflow, accounting, travel, room booking, etc.;
Ability to maintain and build positive relationships with Mason faculty and staff, students, the general public, and external audiences;
Ability to wisely handle situations that involve conflict;
Preferred Bachelor's degree;
Ability to prepare professional, effective, and grammatically correct written communication;
Knowledge of business processes;
Knowledge of university procedures, policies, and regulations;
Knowledge of P-card process and management;
Knowledge of ABET program assessment;
Demonstrated motivation to succeed and achieve results;
Ability to work both independently, and within a team.
Mason Engineering: The Future of Engineering is Here
The Volgenau School of Engineering at George Mason University is a fast-growing force for innovation in research and education. The school boasts more than 8,600 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 250 full-time faculty who comprise the School, 90 are tenured, 50 are tenure-track, 85 are instructional faculty, and 25 are research faculty. As part of a nationally ranked research university, its research teams expended more than $60 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The School highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.
George Mason University is the largest public research university in Virginia, with an enrollment of over 38,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country and has an outstanding local public school system.
In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing, and George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university is the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot Digital InnovAtion Building. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate Mason's already leading national position in computing and related areas.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must complete the online application at https://jobs.gmu.edu/ for position number 02790Z; and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by March 24, 2021; however, review of applications will continue until the position is filled.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 49671
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.