Communications and Outreach Coordinator
Harvard University Medical School
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Communications and Outreach Coordinator

Harvard University Medical School

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Details
Posted:
April 23, 2021
Location:
USA - MA - Boston
Salary:
Open
Type:
Full-time
The Harvard-MIT Center for Regulatory Science (CRS) seeks a creative, enthusiastic and highly motivated individual to join the team as Communications and Outreach Coordinator. Reporting to the Harvard-MIT Center for Regulatory Science Program Director and working closely with the Center's leadership, the Communications and Outreach Coordinator will support the Center's activities in 2 major areas: (1) communications; (2) administrative support, including meeting and event support.

CRS brings together a vibrant community of biomedical research scientists and physicians in academia, industry, and regulatory agencies who seek to improve the development and evaluation of medical products. The Center serves as a platform that fosters interdisciplinary and multi-stakeholder discussions on regulatory science topics and infrastructure needs. CRS supports a Regulatory Science Fellowship, local and international conferences, and a portfolio of research collaborations with regulatory agencies, industry, and other academic institutions.

The Communications and Outreach Coordinator is expected to adeptly communicate with stakeholders at all levels (senior government officials, faculty, industry practitioners, fellows, students, etc.) to effectively represent the Center. A successful candidate in this role will have outstanding writing and communication skills, be proactive, have excellent organizational skills with particular ability to prioritize work in a complex environment. Demonstrated project management, ability to work independently with minimal supervision and have strong interpersonal skills are critical core requirements.

Duties and Responsibilities include:

Website content and design
  • Leads the development of website content and initiates regular updates to ensure an engaging online presence of the Center
  • Drafts novel content related to CRS research, events, publications and other activities
  • Coordinates website design and functionality updates
  • Manages relationship and workload of contracted developer

    Content management
  • Leads the production of CRS bi-monthly newsletter. This includes oversight of the CRS student liaison who is responsible for content generation and regulatory science news curation, communication with faculty to promote CRS events and publications, drafting novel content
  • Designs and produces collaterals as needed. Updates existing materials upon consultation with CRS leadership

    Events
  • Works with the Program Director to conceptualize, plan and manage large scale events such as annual meetings and ad-hoc events
  • Leads vendor research, selection, negotiation and oversight in support of virtual and in-person events
  • Leads operational planning for events and serve as day-of logistics lead
  • Coordinates the monthly Regulatory Science Forum, including speaker invitation and schedule
  • Leads student engagement activities that include a Student-Faculty mixer, an annual Doctoral Student symposium, and events in support of students' career development. Liaises with Harvard faculty for planning such activities.
  • Provides logistics support for events organized by the Center. Manages internal inventory and orders as needed

    Marketing
  • Leads marketing and outreach strategy & execution in support of events
  • Creates marketing materials for events or Center needs (banners, brochures, agendas, swag design, email templates)
  • Oversees the CRS social media accounts and crafts content to promote CRS activities and amplify the online presence

    Administrative support
  • Maintains the calendar of CRS internal and external events and helps schedule meetings as needed
  • Oversees the CRS shared email addresses and mailing distribution lists
  • Compiles information and written materials for CRS reports
  • Other duties as required in support of CRS activities

    This is a two-year full benefits eligible term position from date of hire, with possibility of extension, contingent upon work performance and continued funding to support the position.

    We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

    Harvard University offers an outstanding benefits package including:
    • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
    • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
    • Retirement: University-funded retirement plan with full vesting after 3 years of service.
    • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
    • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
    • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
    • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
    The Harvard Medical School is not able to provide visa sponsorship for this position.

    Not ready to apply? Join our Talent community to keep in touch and learn about future opportunities!
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    Salary Grade: 055

    Union: 55 - Hvd Union Cler & Tech Workers

    • 3 or more years of experience in communications, marketing or related field; education may count towards experience

  • Bachelor's degree preferred
  • Strong writing, editing and proofreading skills
  • Excellent interpersonal and communication skills
  • Flexible with rapidly changing priorities and ability to prioritize tasks
  • Ability to work independently with minimal supervision
  • Knowledge of graphic designs programs and software such as Adobe Creative Suite
  • Strong technology skills including Microsoft Office suite, Wordpress and social media skills
  • Familiarity with Marketing platforms such as Mailchimp
  • Prior academic or non-profit communication experience preferred
  • Positive attitude and desire to work in a mission-driven organization
    There will be a skills assessment as part of the interview process for this position

    EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

    • Internal Number: 53854BR
    About Harvard University Medical School
    Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.
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