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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
ONSF Mission Statement:
The Office of National Scholarships and Fellowships (ONSF) is located within the LSA Honors Program with a mission to serve U-M students in all 19 schools and colleges.
ONSF’s mission is to increase both the diversity and competitiveness of U-M students applying to major national scholarships and fellowships while helping all applicants to develop into self-aware leaders and citizens who have specific plans to challenge the present and transform the future.
ONSF is committed to providing equitable access to information about national scholarship and fellowship opportunities to all U-M students. We pursue this goal through broadly advertised information sessions, direct outreach to students, and through partnerships with a wide variety of U-M units, communities, and student groups.We are committed to promoting scholarship and fellowship opportunities that are broadly accessible to applicants from all backgrounds.
Finally, ONSF is committed to the principle that the application process itself has tremendous educational value. Given the competitiveness of national scholarships and fellowships, even highly qualified and well-prepared applicants often will not receive the awards to which they apply.Nevertheless, we aim to design processes that encourage deep reflection about applicants' values and sense of mission/purpose as well as articulated plans for their post-graduate education and early careers.
The ONSF Program Assistant facilitates this mission by coordinating communications and events, student outreach, scheduling, and the day-to-day operations of the office. The job offers the opportunity to work with some of the most outstanding student leaders at U-M who are applying for highly competitive national scholarships and fellowships. The job requires a person with the drive and energy to match their enthusiasm. The ONSF Program Assistant will also serve as a vital member of the larger LSA Honors Program support staff.
Provide receptionist and clerical support for ONSF and LSA Honors (as needed), including phones, email, and student appointments
Maintain, update, and expand scholarship and fellowship information on the ONSF website including feature articles about scholarship/fellowship recipients and ONSF alums
Cooperate with campus media partners (UM News, LSA Marketing and Communications, U-M Social Media, University Record, The Michigan Daily, and individual U-M department/units) to publicize scholarship/fellowship recipients
Create and maintain the ONSF biweekly newsletter and email outreach, as well as innovative new means of communicating ONSF opportunities to all faculty, staff, and students in all UM schools/colleges
Cultivate an ONSF alumni community and alumni communications strategy
Recruitment and Outreach:
Create specific outreach and recruitment plans for each of ONSF’s featured scholarships tailored to specific populations of likely (or unlikely) applicants
Develop specific outreach plans for underrepresented populations on campus in accordance with the office’s annual DEI plan and assessment
Work with campus partners in a wide variety of units to identify ONSF candidates (e.g. recipients of departmental awards or scholarships)
Represent ONSF at campus information fairs or sessions
In collaboration with the director, develop new technological tools to further ONSF’s mission of expanding and better preparing our applicant pool for major national scholarships, including investigating, vetting, and implementing best practices from national scholarship offices at BTAA and other peer institutions
Maintain the director’s meeting calendar including coordinating meeting times with multiple faculty committees, room scheduling, and hosting; scheduling campus interviews for nomination
Schedule ONSF information sessions, workshops and guest speakers including Zoom webinars, room reservations, advertising, posting on UM Events calendar, maintaining RSVPs, reminders, and attendance lists in Sessions
Coordinate campus visits from major scholarship foundations including room scheduling, advertising, maintaining RSVPs etc., and hosting
Coordinate with LSA Events to plan and execute the annual ONSF Reception for scholarship nominees/recipients and their families as well as other
Canvas Course Management
Manage digital content for ONSF’s Canvas courses including the creation of new modules and courses, updating scholarship information and deadlines, processing and uploading video recordings
Manage student enrollment, section assignments, and announcements
Receive, acknowledge, and file student applications for ONSF nomination processes including FERPA releases
Receive, acknowledge, and file letters of recommendation for ONSF nomination processes
Compile application/letter packages and scoring rubrics for faculty nomination committees
Financial Management and Program Assessment:
Collect receipts for student travel and coordinate their reimbursement process
Hold and maintain a PCard for ONSF hosting, purchases, and administrative travel in accordance with the Procurement Office and LSA Business Office’s guidelines for purchasing and reconciliation
Coordinate with LSA Honors Financial Administrator and the ONSF director to maintain and regularly review ONSF financial accounts
Coordinate with the director on regular assessments of ONSF’s learning objectives, KPI data, and DEI goals through Qualtrics surveys and application data analysis
Bachelor’s degree or equivalent combination of education and experience
Excellent writing, verbal, and interpersonal skills
Demonstrated ability to exercise initiative, independent judgment, and diplomacy
Good problem-solving skills and commitment to life-long learning
Ability to work under pressure, prioritizing and handling various tasks and deadlines simultaneously
Experience with Microsoft Word and Excel, Google collaborative software, Canvas, Qualtrics, group email and e-newsletter formats, social media, and basic web design/editing
Enthusiasm for working as part of a whole-office team
Experience in one of the following areas: international education/teaching, STEM research/education, public service or community engagement, or higher-ed administration
Knowledge of, experience with, and demonstrated commitment to working with first generation college students, international students, and other underrepresented student populations
Familiarity with applying to national scholarships, fellowships, and/or competitive graduate or post-graduate experiences
Experience with survey design and learning outcomes assessments
Experience with writing for media publications, blogs, video editing, or other creative platforms
NOTE: This is a three-year, term-limited position.
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.
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