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This position reports directly to the Assistant Athletics Director for Compliance and is responsible for supporting this position in ensuring an effective compliance program is in place. This position shall continuously assess and demonstrate that Vanderbilt University meets the NCAA's definition of institutional control, University policy, and/or state and federal regulations.
Vanderbilt University's Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory. Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school. The university fields 16 varsity teams (6 men's teams and 10 women's teams), 14 of which compete in the Southeastern Conference.
Duties and Responsibilities
Support the Assistant Athletics Director in ensuring an effective compliance program is in place. All assigned duties are designed to ensure the compliance office continuously assesses and demonstrates Vanderbilt University meets the National Collegiate Athletic Association's definition of institutional control, University policy, and/or state and federal regulations. This includes, but is not limited to, proactively evaluating and detecting infractions, monitoring, documenting, educating, and developing policies and procedures for all the regulations in the NCAA manual, University policy, and/or state and federal regulations to reduce the risk of inappropriate conduct. (Constitution 6)
Assist the Assistant Athletics Director in promoting an ethical culture .
Assist the Assistant Athletics Director in ensuring that governing authorities (Chancellor, Athletics Director) are knowledgeable about the content and operation of the compliance program so able to exercise oversight with respect to its implementation and effectiveness.
Assist the Assistant Athletics Director in ensuring reasonable efforts are made to detect through the exercise of due diligence, whether any individual has engaged in illegal activities or other conduct inconsistent with an effective compliance and ethics program.
Take reasonable steps to ensure that an effective compliance program is followed by serving as the support administrator in monitoring the daily operations for NCAA Bylaw 12, 13, 15, 16, 17 and Rules Education. . An effective program includes:
Taking reasonable steps to consistently communicate standards and procedures, and other aspects of the compliance program by conducting effective training programs and disseminating information appropriate to such individuals' respective roles and responsibilities - including, but not limited to:
Serve as the secondary liaison as assigned ( Refer to Job Description Attachments ) to ensure the following responsibilities are fulfilled:
Continually monitor select publications and news outlets to identify additional risks not previously documented and best practices at other agencies and communicate this information to relevant staff to enhance departmental operations ( Refer to Job Description Attachments ).
Monitoring, auditing and evaluating/assessing the program's effectiveness - including, but not limited to:
Enhance office operations through attendance at NCAA, Southeastern Conference, and other professional organizational conferences, workshops, and seminars.
Assist in reviewing the compliance policy and procedure manual to ensure it is engaged and functioning.
Assist with internal/external reviews/audits when necessary.
Promoting and enforcing the compliance program consistently throughout the organization - including, but not limited to:
Assist with responding to all interpretive issues in accordance with office policy.
Assist in preparing legislative issues to bring to offices daily staff meetings and facilitate legislative issues when necessitated.
Assist with compiling waivers for the NCAA or Southeastern Conference pursuant to office policy.
Assist with investigations of NCAA or Southeastern rules, University policy, and/or state and federal regulations and report confirmed infractions to the NCAA, Southeastern Conference, and/or other appropriate entities.
Respond appropriately and consistently to inappropriate conduct and prevent further similar inappropriate conduct - including, but not limited to:
Alert the Assistant Athletics Director of any unique or potentially problematic issues immediately when identified.
Ensure that in each violation or instance of inappropriate conduct, that preventative measures (e.g., education, enhancement of policy and procedure), are implemented to remediate and prevent future occurrences.
Provide a method to report inappropriate conduct without fear of retaliation.
Other duties as assigned by the Assistant Athletics Director for Compliance.
A Bachelor's degree is necessary .
A Master's or Juris Doctor degree is preferred .
A minimum of 2 years of experience in NCAA Division I Institutional or Conference compliance office is necessary .
As conditions of employment, individuals have an affirmative obligation cooperate fully with the institution, SEC, and NCAA infractions processes. An individual who is found in violation of NCAA regulations shall be subject to disciplinary or corrective action by the institution, SEC, and/or NCAA as set forth in the provisions of the NCAA infractions process, up to and including suspension without pay or termination of employment. Additionally, individuals receiving athletically related income or benefits from a source outside the institution (e.g., income from endorsement or consultation contracts with apparel companies, equipment manufacturers, television and radio programs; income from ownership, control or management of a foundation, organization, or other entities; etc.) must report such earnings (other than cash or cash equivalents if the total amount received is $600 or less) to the chancellor on an annual basis.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.
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