Position Summary

The Program Coordinator, Campolo Center for Ministry (CCM), will be joining during an exciting time in the Center as we look to solidify Dr. Tony Campolo’s legacy at Eastern through our Campolo Scholars, related events and lecture series, along with raising both current and future philanthropic support towards those endeavors.

Reporting to the Executive Director (ED), the Program Coordinator will be responsible for providing CCM with the administrative support required to sustain and grow the Campolo Scholars mentorship program, Campolo Scholars weekly forum, Campolo Fellows Lecture Series and other daily CCM functions, including managing and assisting Dr. Campolo’s ministry as needed. For more information about these ministries please visit tonycampolo.org and campolocenter.org.

CCM is under the Office of Advancement, but has strong ties to other areas of the University, including academics, faith and practice, along with student affairs and has a collegial and collaborative ethos with those areas and works together toward common goals. It is expected that the successful candidate will be a positive addition to that work.

Position Responsibilities

CCM Program Coordination

• Interact with all Campolo Scholars to coordinate their learning, mentoring, and spiritual formation experiences and CCM program engagement, reporting to CCM Executive Director (ED).
• Support CCM's mentorship program by coordinating individual meetings between Campolo Scholars and executive leadership (ED and Dr. Campolo), and other mentors (e.g. alumni/ae, area pastors, donors, etc.) each semester.
• Coordinate recurring and special donor engagement projects by scheduling participants, securing meeting space and submitting supporting meeting communications and documents.
• Coordinate with the Office of Faith and Practice and other departments for hosting of visiting Campolo Fellows each semester for Missions Forum, Faith Forum, and other community events. Utilize CCM’s and Tony’s websites and social media account to promote events to the public and Eastern community.
• Coordinate weekly guest speakers for Campolo Scholar Forums by booking pastors, faculty, and ministry practitioners. Serve as primary point of contact for confirmed guests and facilitate all aspects of speaker involvement including coordination of their travel, actual presentation needs, promotion, and remuneration. Utilize CCM’s and Tony’s websites and social media account to promote events to the public and Eastern community.
• Manage CCM’s online presence (social media accounts) and update website as needed with program news, reports, Campolo Scholar profiles, stories, etc.
• Assist with expansion and oversight of Church Partnership Program.
• Assist with development of marketing and recruitment materials and program offerings with Admissions, Theology Department, Palmer Theological Seminary, and other missionally aligned departments and programs.
• Coordinate interviews for prospective students and exit interviews with graduating Campolo Scholars with the Executive Director, Dr. Campolo, and CCM Advisory Committee.

Assistant to Dr. Campolo

• Extend Dr. Campolo’s ability to personally connect with his network and audience by fielding all inquiries and ensuring that timely communication happens as needed.
• Print emails, take dictation, coordinate flow of information with Tony and Campolo family members.
• Serve as public buffer for both Tony and Peggy Campolo as needed. Work with them as directed on any needed correspondence.
• Coordinate business and personal schedule with family members.
• Transcribe and provide general assistance as needed for all correspondences and writing projects.
• Manage Dr. Campolo’s online presence (social media accounts) and update website as needed.
• Coordinate visits from donors, Eastern faculty and staff, and Campolo Scholars.

CCM Administration

• Manage the CCM office and operations.
• Hire, train and manage student interns.
• Administer all office/business-related accounts and financial transactions.
• Interface with Advancement Services to ensure CCM’s donor database is updated and accurate; obtain monthly gift reports for ED and Dr. Campolo, and assist with entering contact reports for calls, mailings, and visits; assist with facilitating Tony’s thank-you notes to donors and CCM’s direct mail appeals and fundraising campaigns.
• Maintain CCM’s filling systems to ensure scholar records, media, and all other digital and physical documents are current, consistent, and accurate.
• Maintain the supply and functionality of office resources and equipment, purchasing supplies and scheduling repairs as needed, and answer CCM and Dr. Campolo phone calls.
• Support program compliance of CCM scholars by monitoring scholar requirements for completion, scholar participation and communicating needs to executive leadership (ED and Dr. Campolo).

Knowledge, Skills and Abilities

Strategic Thinking - Keeps the University's strategic objectives in mind when developing and contributing to plans and initiatives for CCM. Makes informed decisions based on a clear understanding of the impact and consequences involved. Considers key financial factors (e.g., budget, revenue, resources) when making decisions.

Adaptability - Stays focused on work and responsibilities in a changing work environment. Is able to quickly reprioritize to ensure resources (e.g., staff, systems, tools, etc.) are in place to achieve objectives. Responds positively and is supportive of change initiatives.

Communication and Networking - Articulates thoughts clearly and effectively. Consistently communicates to colleagues and/or supervisor ensuring that everybody is well informed. Proactively builds informal networks and uses them to drive results within the EU community.

Results Driven - Self-motivated and can work independently and

collaboratively. Supports the continuous improvement of policies to reduce inefficiencies and better achieve goals. Respectfully holds people accountable for the quality of their work and minimal errors. Strives to achieve challenging goals and works through obstacles.

Mission Fit - The Campolo Center for Ministry seeks expressions of interest from persons who demonstrate exemplary Christian character and are aligned with Eastern University’s mission and vision.

Minimum Requirements:

• Bachelor’s degree required.
• Excellent oral and written communication skills are essential for interaction with University leadership, academic leaders, university faculty and staff, alumni, volunteers, prospects, and donors; ability to prepare professional-looking documents.
• Exceptional interpersonal skills with the ability to build, foster and maintain positive professional relationships.
• Ability to work with a diverse range of individuals.
• Strong organizational and time management skills.
• Ability to be creative, engaging, adaptive, and resilient, along with ability to multitask and jump from engagement to engagement is highly required.
• Ability to handle confidential material with the utmost discretion.
• Technology and social media savvy.
• Strong commitment to cooperative teamwork.

Preferred Qualifications:

• Event management or administrative assistant experience preferred.
• Familiarity with Google Workspace and Microsoft Suite of programs.
• Familiarity with basic Excel skills and mail merge function.