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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title Associate Director
Job Profile Title Associate Director C
Job Description Summary Reporting to the Executive Director, the Associate Director manages and leads on research and internship programming, including the Penn Global Research Institutes (PGRI) and the Global Research and Internship Program (GRIP). This position works closely with partners on campus, and abroad including employers, providers and other relevant industry partners, to ensure a seamless, safe, and enriching experiential learning opportunity for Penn students. The position supervises two full time staff.
The position provides oversight of the strategic advising and enrollment management of research and internship programs in collaboration with the Executive Director, and relevant team members. Compliance and governance of research and internship policies and procedures are managed by the Associate Director who will also manage the day-to-day operations of the program including the coordination of program duties and tasks to other staff members involved in the program. The position will supervise the Global Programs Manager and Global Programs Coordinator positions which are dedicated to the management of the GRIP and PGRI programs. The Associate Director carries out a mix of program management, programming and crisis support as follows:
Program Management: Work closely with the Global Programs Manager and Global Programs Coordinator in preparing and updating information and materials for programs within Terra Dotta; application review and student selection; and maintain partnerships with providers, host institutions, and program-related staff and contacts abroad.
Programming, Outreach, and Recruitment: Lead Penn Abroad initiatives for programming in extra-curricular programming, including developing outreach initiatives with the Global Programs Manager, Global Programs Coordinator, and Senior Manager, Marketing and Outreach to prospective education abroad students and faculty; activities include but are not limited to Penn Global Week, the Study Abroad Fair, information sessions, returned student programming, social media, marketing support, events, etc.
Crisis Support: Collaborating with appropriate crisis response team members in the case of student emergencies abroad.
The Associate Director, as a member of the Penn Abroad leadership team, acknowledges the “Penn Abroad Team Values” as core tenets which guide our work, our shared workplace environment, and our contributions to the University of Pennsylvania. The Associate Director is expected to uphold these team values individually, and to assist peers in upholding them collectively and among our team.
The Associate Director will be responsible for:
Primarily manage the Global Research and Internship Program (GRIP) and Penn Global Research Institutes (PGRI) in close collaboration with the Penn Abroad and Penn Global leadership teams, including oversight of planning, programming, and guiding the work of the Global Programs Manager and Global Programs Coordinator who report to this position.
Lead the student application and enrollment processes for all GRIP and PGRI opportunities, including systems management and the integration of information in Penn Global systems and websites, leading the work of staff dedicated to internships and research programming.
Oversee the full internship and research proposal and placement processes, including but not limited to managing faculty recruitment for PGRI, and internship and research placement strategies for GRIP.
Lead on all internship and research reporting and analytics, including the monitoring and analyzing of GRIP and PGRI placements at each stage of the program, providing regular reports and updates to Penn Abroad and Penn Global leadership.
Manage ongoing stewardship of faculty/departmental relationships, and stewardship of external funding providers, in close collaboration with the Executive Director.
Other duties and responsibilities as assigned.
A Bachelor's degree is required, along with three to five years' experience in education abroad advising and program management, or equivalent combination of education and experience.
Demonstrated experience in program leadership and growth; ability to identify and deliver on strategic program priorities; strong leadership and strategic planning skills. Experience with developing, building, and managing employer relationships; understanding of the internship and employment landscape for students, and understanding of the nuances of managing relationships with external supervisors and providers. Knowledge of research programming, particularly at undergraduate level. Experience working with faculty stakeholders, particularly on research projects and programs.
Understanding of the student research environment, including best practices, student support resources, avenues for student publication and presentation, and distinct skills required for successfully navigating the research environment. Experience managing funding and multiple funding sources, including work with grants, foundations, and stewardship initiatives. Excellent judgment and ability to deal with difficult situations.
Commitment to the Penn Abroad Team Values. A willingness to travel and represent the University of Pennsylvania's views, standards, and policies with authority and personal conviction; interest in professional development; and familiarity with computer applications for a global education office.
Master's degree preferred but not required.
A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.
Budgeted Pay Range:
$72-82K commensurate with education and experience
Job Location - City, State Philadelphia, Pennsylvania
Department / School Penn Global
Pay Range $51,824.00 - $78,096.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
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