Anthropology Scheduling and Programs Coordinator

Location: Santa Cruz
Job ID: 36164

JOB POSTING

---

This position is eligible for remote work and flexible schedule available.

 

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

 

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 06-09-2022

 

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

 

DEPARTMENT OVERVIEW

The UCSC Department of Anthropology includes the subfields of archaeology, biological anthropology and cultural anthropology. Our faculty work on a variety of topics, from ancient DNA to anti-Blackness, from food, medicine and health to Indigenous survivance, from secularism, sexism, and capitalism to primate ecology, from multispecies entanglements to the power relations of built landscapes. Our department was identified as one of the top 100 anthropology programs worldwide in 2020 by QS Top Universities, among the top 21-35 anthropology departments in the United States.

More information can be found here:

anthro.ucsc.edu

 

JOB SUMMARY

In consultation with department management, uses professional concepts in drafting department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. Schedule may be reviewed to ensure it meets the needs of students for degree progression. Independently obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office.

Under the direction of the Anthropology Department Manager, the Anthropology Scheduling & Programs Coordinator utilizes their knowledge of complex policies and procedures to support both curricular and co-curricular programs for the department.  Major functions include class scheduling, co-curricular programs support, managing the department web site, alumni outreach, and purchasing for department operations.  

The Anthropology Scheduling & Programs Coordinator works in collaboration with the Department Manager, Lab Manager, and Graduate Program/Internship Coordinator to support our faculty and students.
 

 

APPOINTMENT INFORMATION

Salary Information: Salary Range: $28.50 - $30.53 / Hourly. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Part-time, Fixed
• Percentage of Time: 50%, 20 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Days, Evenings

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004522 (CURRICULUM PLNR 2)

Travel:  Never or Rarely

 

JOB DUTIES

50% - Curriculum and Instructional Support

• Drafts schedule of courses to be offered each term based upon a provided course listing, enrollment trends, and faculty availability.
• Using judgment and discretion, independently obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office, past enrollment trends, instructor preferences, equipment and facility needs, department and campus needs.
• Consults with Campus Scheduling Office and instructors on issues regarding obtaining appropriate classrooms and advises faculty or senior level manager on options.
• Works with other departments to set up cross-listed and room-shared courses.
• Recommends to department / college / school management or faculty assignments of courses to graduate student instructors (including Teaching Assistants) and readers.
• Collects, analyzes, and provides statistics on enrollment trends to department management.
• Manages student enrollment for efficient use of classroom space and resources, and ensures students are enrolled based upon established priorities.
• Sets up enrollment limits, seat reservations, and other course restrictions.
• In consultation with faculty, drops no-shows and replaces them with the highest-priority waiting-list students.
• Prepares and submits course approval forms to the Committee on Courses of the Academic Senate when the department proposes additions, changes, or withdrawals of courses.
• Provides information to faculty and visiting instructors about scheduling procedures and practices and enrollment needs.
• Manages Student Experience of Teaching Survey (SETS)/course evaluations.
• Processes appointmeents for student academic employees.

15% - Event / Co-Curricular Program Support

• Assist in coordinating department events (including co-curricular events, faculty recruitments, etc.).  Duties include scheduling, room reservations, arranging setup and breakdown, media needs, and catering arrangements.
• Process travel and honoraria for guest speakers and/or faculty candidates.  Coordinate schedule and logistics with travelers, arrange transportation (air and ground).  Ensure timely and correct submission of travel/compensation-related documents.
• Plan and manage budget for events/co-curricular activities in consultation with Department Manager and faculty coordinators.
• Create and disseminate promotional materials (flyers, emails) including soliciting content from guest speakers; maintain email lists.

15% - Web Support

• Assist with the maintenance of ANTH web presence.  Develop content (e.g., featured profiles and new stories) and update information pertaining to the undergraduate programs, faculty, curriculum, and department/programs in general.
• Monitor and resolve issues with web site accessibility.

15% - Operational Support 

• Provides support for purchasing and payments for department operations.
• Participate in the selection, training, and supervision of student employees who assist in general office administration.
• Provide backup to department staff as needed.
• Other duties as assigned.

5% - Development and Alumni Outreach

• Oversee and coordinate the department's Annual Fund/social networking developmentinitiative. Manage ANTH social media. Coordinate communications from Chair to alumni and develop featured profiles. Work with Social Sciences Development and University Relations to manage alumni mailing lists.
• Coordinate publication of annual newsletter(s), web site news feed.
• Develop and foster relationships with alumni. Recommend and coordinate opportunities for alumni involvement with ANTH and their affiliated programs, creating networking opportunities for current undergraduates and recent graduates, and inviting alumni to public events sponsored by ANTH or their affiliated programs.

 

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated technical skills in word processing (Microsoft Word), spreadsheet (Excel), Database applications (FileMaker Pro and/or other databases), web applications, PDF files (Adobe Acrobat Professional), Internet navigation, social media and e-mail; experience in web editing and design; experience creating online surveys; experience using Macs; experience working with a server, specifically uploading documents and coordinating permissions; experience with desktop publishing and/or design.
• Demonstrated ability to exercise discretion and good judgment with confidential matters including confidentiality of donor information or other sensitive or confidential student (FERPA), academic or staff personnel and organizational matters.
• Demonstrated work experience requiring excellent communication, interpersonal, and customer service skills.  Demonstrated ability to diffuse charged situations through respectful, clear, and succinct communication.
• Demonstrated ability to work independently, to set priorities, and to complete work under pressure of deadlines, multiple responsibilities, and duties without close supervision.
• Demonstrated ability to research, interpret, and apply university and departmental policies and procedures.
• Demonstrated multicultural competencies; ability to work with diverse populations.
• Demonstrated ability to extract, compile, analyze, and present pertinent and accurate data effectively.

 

PREFERRED QUALIFICATIONS

• Demonstrated knowledge of common University-specific computer application programs.
• Demonstrated knowledge of department, organization, and University policies, procedures, and directives.
• Demonstrated interpersonal skills to work with department senior management, faculty, and students.
• Demonstrated ability in problem identification, reasoning, analysis to identify trends.
• Demonstrated ability to find solutions to conflicting situations.

 

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

 

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

 

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

 

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=36164&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.





Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-7141efb4cfaa1644939f3debfc43f45c