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Administrative Assistant III - Band C
Cornell Institute for Digital Agriculture (CIDA)
Cornell Center for Advanced Computing (CAC)
This position reports jointly to the Cornell Center for Advanced Computing (CAC) and the Cornell Institute for Digital Agriculture (CIDA). The CAC provides a broad range of computational services for Cornell faculty to enable digitally-enabled research. CIDA supports discovery and innovation in sustainable agriculture and food systems, merging technology, policy.
Both CAC and CIDA serve a broad and diverse community of faculty, students, and practitioners and support a positive culture committed to inclusion, diversity, and a sense of connectedness on the Cornell campus.
Do you get a boost out of enabling next-generation technologies in cutting-edge areas? Would you be keen to work with computational scientists, cloud systems administrators, and digital agriculture researchers, helping to support innovation and technological discovery?
Are you friendly and detail-oriented? Are you comfortable working with information systems? Are you self-directed and ready to take the initiative on helping us run our centers better?
Are you looking to engage with a team to organize and host transformative events for students, post-docs, and faculty members?
If so, we can't wait to have you join us in our two exciting centers on the Cornell campus, the Cornell Center for Advanced Computing (CAC) and the Cornell Institute for Digital Agriculture (CIDA).
As Administrative Coordinator you will act as a point of first contact for our visitors and initial inquiries, handling financial transactions and travel reimbursements, invoicing and expense reporting, coordinating scheduling for meetings and keeping meeting minutes and notes. You will support planning for events, such as on-campus workshops, the CIDA Hackathon, seminars, and faculty visits, including event contracts, collecting material, organizing speakers, and A/V support. You will also support outreach activities by both centers, including private partnership activities, posting news and events and coordinating social media visibility for both centers. In other words, you will develop a variety of skills in different areas while interacting with diverse stakeholders in a positive, friendly, and supportive work environment.
Both centers also have significant grant-funded and -funding activities at the levels of millions of dollars to support innovative and cutting-edge research. That means you will support funding proposals to agencies like the National Science Foundation and Department of Agriculture while also maintaining internal records of grant applicants and recipients. For this work, we will depend your ability to help us meet strict deadlines and pay attention to detail.
To help you get to know us and our work systems, we want you to begin this position on-campus. After an initial training period, we can discuss the possibility of a flexible work arrangement if desired.
Note: This position is a full-time, one year term appointment initially, with the possibility of extension.
High School Diploma or equivalent plus 2 to 4 years of proven administrative experience or equivalent combination of education and experience required.Must be able to demonstrate professionalism, organizational skills, excellent written and oral communication skills, and the ability to thoughtfully balance conflicting priorities.Must have a positive service-oriented attitude and sound judgment while working with a broad and diverse range of constituents.The ability and willingness to learn new things is extremely important, as well as the ability to adapt both quickly and easily under pressure. Must work well as a team-player, be detail-oriented, well organized, and flexible.Be able to work in a multi-task environment and have a creative mind with an ability to make improvements and problem solve. Technically adept using a variety of business or technical programs to complete tasks (Microsoft suite, spreadsheets, databases, & google applications). Demonstrated ability in using sound judgment.
Experience working in an academicenvironmentispreferred.WorkingknowledgeofsomeUniversityweb-based systems (Workday, e-Shop, Lyris, and Box) and other web-based systems (Trello, Doodle polling, Google docs, web content management, social media platforms)preferred. Experience with proposal development and grant-funded activities will support the applicant in fulfilling duties.
Visa sponsorship not available for this position.
For full consideration, please attach both a cover letter and resume.
University Job Title:
Administrative Asst III
Pay Rate Type:
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Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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