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Indiana University Purdue University Indianapolis (IUPUI)
Location: Bloomington, Indiana,
Internal Number: 301172
The Department of Sociology at Indiana University is a large, comprehensive department at the forefront of sociological research and teaching in all of sociology's major subfields. We pride ourselves on the world-class, hands-on intellectual support and guidance we provide our students, not only across the substantive fields that constitute sociology, but also across the discipline's full methodological spectrum. For many decades IU Sociology has been ranked among the top graduate programs in the nation, according to the National Research Council and U.S. News & World Report.
Our faculty is recognized for both research excellence and a commitment to teaching. We remain the only department to receive the American Sociological Association's Distinguished Contributions to Teaching Award. Our department values a strong spirit of community and collegiality--we see these qualities as central to our intellectual vitality and academic excellence.
The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For the full diversity statement, click here.
More information about the College of Arts and Sciences at Indiana University may be found here.
Serves as lead staff member to ensure the efficient operation of the office and provide support to the Chair and Administrative Services Program Manager (ASPM).
Aids ASPM and/or Fiscal Officer (FO) by overseeing budgetary activities for all department accounts.
Initiates, tracks, and approves payments for purchasing.
Initiates, coordinates, and tracks all faculty, student, and non-employee travel.
Budgets, organizes, and coordinates workshops, conferences, lecture series. Monitors and maintains budget expenses for events.
Assists with organizing events.
Serves as newsletter editor and department contact for social media and Alumni and donor relations.
Under moderate supervision, performs financial and administrative tasks related to processing financial or other administrative records.
Processes documents into the university's central information systems (Travel, KFS, HRMS, etc.) and verifies that information is correct.
Investigates and resolves discrepancies in financial documents.
Maintains records of financial transactions, compiles data, and prepares reports.
Verifies accuracy of adjustments to payroll including supplements and garnishments. Audits, coordinates, and processes payroll; verifies accuracy of payroll information.
Confirms available accounts and ensures timely payments are made to payees.
Responds to inquiries regarding financial and/or personnel policies and procedures.
Serves as a liaison to department and/or other university divisions.
May provide guidance to lower-level employees on their day-to-day work.
High school diploma or GED
2 years of relevant experience
Combinations of related education and experience may be considered.
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
General knowledge or demonstrates ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
Experience in managing and documenting workflows, processes, and/or data entry
Basic understanding of technology
Ability to use standard office equipment such as phone, fax, scanner, etc
Proficient in computer systems, including standard Office software
Basic accounting and financial skills; ability to reconcile accounts
Demonstrates ability to apply concepts and policies to daily work functions
Good oral and written communication skills
Ability to clearly present material and make it accessible to a specific audience
Knowledge of IU policies, procedures, and systems, including HRMS, KFS and SIS
Strong supervisory skills
An attention to detail, the ability to set priorities, and excellent problem solving skills are required
Ability to handle multiple tasks and work well under deadline pressure
Excellent interpersonal and organizational skills
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianapolis (IUPUI)
IUPUI, a partnership between Indiana and Purdue universities, is Indiana’s urban research and academic health sciences campus.
IUPUI’s mission is to advance the state of Indiana and the intellectual growth of its citizens to the highest levels nationally and internationally through research and creative activity, teaching and learning, and civic engagement.
By offering a distinctive range of bachelor’s, master’s, professional, and Ph.D. degrees, IUPUI promotes the educational, cultural, and economic development of central Indiana and beyond through innovative collaborations, external partnerships, and a strong commitment to diversity.
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