AFRICAN AMER & AFRICAN DIASPOR (BL-AFRO-IUBLA)

The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40+ departments, 50+ Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours in 80+ buildings on the Bloomington campus.

Our department explores and contributes to the wide range of current research and scholarly opinion on the history, culture, and social status of black Americans and their African heritage. We introduce undergraduates to the field, offering a Bachelor of Arts degree, as well as interdepartmental majors with English, History, Religious Studies, and Sociology. Our degrees combine well with other areas of study.

We are one of only a small number of departments in the country offering a Ph.D. in African American Studies, and one of the few to explore the diaspora component. We also offer a Master of Arts degree, as well as three dual M.A. degrees--in Library and Information Science, with the School of Public and Environmental Affairs, and in Creative Writing with the English department.

We contain a vibrant and active faculty who contribute research of international reach and reputation. We are community-centered, valuing a fusion between scholarship and service. We pride ourselves on maintaining a warm and welcoming department, committed to the promotion of interdisciplinarity and inclusion.

More information about the department of African American and African Diaspora Studies can be found here.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, click here.

More information about the College of Arts and Sciences at Indiana University may be found here.

Department Specific Responsibilities

• Produces and proofreads reports, minutes, memos, classroom materials, manuscripts, correspondences, and other materials utilizing computer and word processing / database / spreadsheet software; proofreads for grammar / spelling; assists in gathering data for reports.
• Compiles data and produces reports, and presentations; assists supervisor in researching problems.
• Makes travel arrangements; arranges itineraries and processes associated paperwork for African American and African Diaspora Studies (AAADS) faculty, and non-employee guests of AAADS, African American Arts Institute (AAAI), and the Archives of African American Music and Culture (AAAMC)
• Prepares purchase orders for all goods and services used by department; enters purchase order into computer system and tracks orders to ensure prompt and accurate delivery.
• Monitors and maintains inventory of office supplies and materials; prepares purchase orders for equipment and materials used by department; types and prepares other forms used by department
• Coordinates the maintenance and updating of existing web pages (AAADS and Atkins LLC), checks and maintains links, monitors web sites for consistency, cross-referencing, and compliance with university standards for website content and design.
• Maintains the departmental Facebook and Twitter pages, updating any necessary information with upcoming events and news, in compliance with university policy on social media

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

EDUCATION

Required

• High school diploma or GED

WORK EXPERIENCE

Required

• 2 years of relevant experience

Combinations of related education and experience may be considered.

SKILLS

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$17.30 to $18.27 per hour

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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