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Reporting to the Assistant Vice President (AVP) for College Communications, the Communications Coordinator provides project support for internal and external communications and marketing initiatives. The Coordinator is a “communications/marketing generalist,” proofing, finalizing, and coordinating distribution of promotion and publicity materials; supporting media buying; providing project assistance on a wide range of College collateral projects; and managing daily operations and coordination of workflow for Pitzer Communications and the AVP.
Assist AVP and department directors in planning, managing, and developing promotional activities/materials related to major College news, events, and communication initiatives.
Assist with day-to-day project tasks as requested: basic copyediting, proofreading and general quality control, monitoring or assisting hands-on with materials created by our department or external partners (e.g., website design agency, market research firm).
Monitor and act as a first point of contact and response for incoming “Communications” mailbox correspondence, as well as for many College clients and collaborators, and represent the College and the Communications department professionally and strategically to key outside contacts; for example, speedily and appropriately direct initial contacts made by reporters, students and faculty, alumni, the general public, etc.
Assist Creative/Multimedia teams by supporting photo shoot logistics, archiving visual assets, etc.
Assist Web/Creative teams by inputting edits and posting materials on the College’s main website.
Compile/produce and deliver the internal, news and event-focused newsletter; assist Editorial/Content team on magazine and other publications.
Serve as primary coordinator of event-related promotional activities and materials.
Support AVP and Media Relations lead in urgent communications tasks and general coordination during media interactions and crisis/emergency situations.
Assist with social media content creation and monitoring as needed.
Manage mass internal e-communications by intake, preparation, and distribution per established policy/process.
Provide executive-level support to AVP (calendar, meeting coordination, logistics).
Perform central departmental administrative and operational duties.
Perform other duties and special projects as assigned or directed.
Supervisory Responsibility: None.
Work Schedule: This is a full-time position working 40 hours per week for 12 months per year. The regular hours for this position will be scheduled between 8:00 am to 5:00 pm, Monday through Friday. Occasional work outside of regular hours required for coverage of campus news or events for publicity, promotion, and other communication or marketing purposes. In addition, deadline-critical projects will sometimes require the position to join the rest of the team in putting in extra time to see projects through to timely completion.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent written and verbal communication capabilities.
Copywriting or other creative, as well as business communications, capability.
Excellent proofreading, quality control, and “brand-appropriateness” sensibility and skills; and experience in or the desire to learn about the various roles and responsibilities of an integrated communications and marketing organization.
Independent judgment, polished and professional communications and demeanor, ability to work autonomously, and strong interpersonal skills required.
Must have access to reliable and secure computer and internet connection. Must maintain password protection for work files and records and ensure that no one else has access to password and login credentials at remote work site.
Must have access to a dedicated and suitable workstation at remote location, including desk or table and supporting, upright chair. Must ensure workstation is safe and free from hazards.
Education: Bachelor's degree is required, ideally in a communications or marketing-related or any writing-intense program.
Experience: Minimum of two (2) years of directly relevant education, training and/or experience is required, preferably in or related to higher education or another nonprofit environment.
Licenses/Certifications: California Driver's license and a good driving record required
Preferences: Executive-level interaction and support experience preferred. Creative agency experience or related work interest is desirable.
Other Requirements: Software provided by Pitzer may not be duplicated. Software and equipment provided is expressly for the use of remote work, remains the property of Pitzer College and must be surrendered at the time of termination of employment.
Physical Requirements: This is generally a sedentary position. Must be able to:
Sit for prolonged periods of time;
Operate a computer for prolonged periods of time;
Communicate with others by email, in person and over the telephone;
Read printed materials and a computer screen;
Have the mobility to work in a standard office setting and use standard office equipment;
Assist with the set-up and teardown of event tables, signage and other materials.
Requires reaching overhead, grasping, pulling, pushing, stooping, bending, and twisting;
Lift 15 pounds from the ground to waist level unassisted; and
Have the stamina to manage a high-volume workload in a fast-paced work environment.
Review of applications will commence immediately.
Instructions: Only qualified applicants please.
Application Materials: Upload the following materials to complete your application:
Cover Letter: Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer’s core values best relates to your own.
Resume: List relevant qualifications and dates of experience.
Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.).
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.
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