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Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Under general supervision, the successful candidate will be responsible for assisting with communication tasks and strategies, and event coordination and planning for the Division of Geological and Planetary Sciences. Duties include website development and maintenance, digital and printed publications, data collection, and event project planning and support.
Essential Job Duties
Development and maintenance of division and affiliated websites including creation and updating of calendars, contact lists and directories, news announcements, faculty honors and awards.
Attend monthly Communicators Council meetings and provide administrative support to divisional committee meetings as assigned.
Edit, organize and publish images (logos, photos, videos) for posting to division website.
Develop print and digital publications such as faculty brochures, phone directory, materials for lectures and special events.
Create and manage web-based registration forms and documents for class and research field trips, vehicle use requests, meetings/events.
Collect and disseminate website feedback. Identify trends and patterns in how visitors engage with division website.
Create group information and various lists for database entry.
Assist with division newsletters, and work with faculty and staff to create/update profiles/news.
Assist with the planning and execution of division-hosted special events and programs, including announcements, registration, catering, rentals, and permitting.
Other duties as assigned.
Excellent customer service skills with the ability to interface with people at all levels inside and outside of the division.
Ability to multitask and work well under pressure with meticulous attention to detail and a positive attitude.
Excellent organization and time-management skills. Strong verbal and written communication skills.
Ability to demonstrate initiative in independently solving problems with a positive attitude and a commitment to continual improvement.
Experience with database entry.
Understanding of social media, including Facebook, Twitter, Pinterest, YouTube, LinkedIn and Instagram.
Proficient computer skills of Microsoft Office (Word, Excel, Outlook, FileMaker, PowerPoint, Google Forms).
Working knowledge of Adobe Creative Suite (Photoshop, Illustrator, In-Design, Publisher).
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.
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