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Serves as the lead administrator of the Voth research group in managing administrative issues such as finances, academic personnel, and communications.
Assists PI with coordination of all functions necessary to support a research group.
Serves as the 'front line' for requests for information from all members of the research groups.
Collaborates with Departmental and Deanâ™s office staff to make sure that postdocs are hired and onboarded into the laboratory.
Coordinates initial orientation for new postdoctoral researchers, students, and other research staff in assigned labs.
Supervises undergraduate support positions including onboarding, approving time, and directing their work.
Resolves many office problems independently and facilitates solutions, conferring with the appropriate faculty members to resolve the most complex issues.
Oversees procurement and the processing of reimbursements for Professor Voth and research group; GEMS expense reporting.
Manages seminar speakers/visitors by arranging travel and visit schedules; manages workshops and collaborative meetings within the research group and with other research groups or researchers.
Manages Prof. Vothâ™s travel itineraries and related calendar, obtaining appropriate visas, and submitting reimbursements for expenses.
Creates and updates content for the Voth Group group websites, Twitter account, and Voth Wikipedia page. The websites are critical, as they are the preferred channel for sharing news and results.
Provides proofreading, editorial and online support to Prof. Vothâ™s NIH PubMed and manuscript submissions.
Manages and prioritizes with Voth daily task lists each morning via email, and be able to respond rapidly during the workday to email, text, phone, and/or verbal requests by Voth as these daily priorities evolve and/or change.
Orders office and laboratory supplies, including research hardware and software.
May manage special projects as directed by the PI.
Provides assistance including basic desktop computer management for research groups such as software upgrades.
Performs some routine and complex assignments for the unit usually in the areas of finance, event planning, or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
Performs other related work as needed.
Education:Â Â Â Â Â Â Â Â Â
Experience:Â Â Â Â Â Â Â
Previous administrative experience.
Previous experience in an academic institution.
Previous experience in a scientific research environment.
Technical Skills or Knowledge:
Basic IT Knowledge.
Knowledge of HTML & CSS Code.
Knowledge of Desktop Computer Software.
Knowledge of Google Drive and Scholar Page.
Knowledge of social media.
Working Knowledge of the University of Chicago.
Knowledge of Microsoft Office (Word, Excel, PowerPoint).
Knowledge of EndNote software or willingness to learn and implement EndNote.
Knowledge of web page design and maintenance.
Knowledge of the GEMS system preferred: Ability to learn and use GEMS.
Quantitative and analytical skills.
Attention to detail.
Self-starter who can operate in a complex administrative environment with limited oversight.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Ability to handle sensitive matters with tact and discretion.
Ability to perform multiple tasks simultaneously and promptly.
Ability to prioritize work and meet deadlines.
Ability to train or teach others.
Ability to work effectively and collegially with little supervision or as a member of a team.
Ability to work with people from diverse cultures and backgrounds.
Ability to troubleshoot and resolve issues.
Ability to work effectively across departments.
Active listening skills.
Critical thinking skills.
Editing and proofreading skills.
Time management skills.
High degree of professionalism and emotional intelligence.
Hybrid work schedule allowed.
Cover Letter (required)
References (3) (required)
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