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Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering Administrative Specialist
The George Mason University Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering (CEIE), within the College of Engineering and Computing, seeks a proactive, organized, and self-reliant Administrative Specialist to provide both administrative and academic support for the Department Chair, faculty, and student body. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
Under the direction of the Department Chair, this position is responsible for the daily coordination and execution of administrative and program support operations to ensure the service needs for both faculty and students are met.
Key responsibilities include, but are not limited to the items below.
Schedule meetings and manage department events (such as CEI annual award luncheon, SAME luncheon, Senior Design, Engineer's Week, faculty meetings, orientations, information sessions, conferences, receptions, etc.);
Serve as the first point of contact for the office, including screening and routing calls, emails, mail, packages, and visitors appropriately;
Maintain and regularly update department website and all social media accounts;
Work with other university administrative offices to schedule courses, room assignments, and publication of course schedules with coordination of Associate Chair;
Assist with program assessment and data collection;
Provide office and program management;
Submit work order requests and room reservations;
Participate in creating the annual department report, developing literature and other publication information needed for public dissemination and promotion of the program;
Coordinate the hiring and training of adjunct instructors, graduate assistants, and affiliates;
Maintain student and faculty files and records consisting of official and confidential information;
Manage department space and equipment with coordination of Chair; and
Provide administrative support to Chair, Associate Chair, and Department.
Must effectively handle multiple responsibilities simultaneously and meet deadlines, often under pressure, while maintaining flexibility regarding changes in priorities;
Exceptional verbal and written communication skills and strong organizational abilities; ability to interpret and apply policies, procedures and guidelines;
Strong customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community;
Proficiency with Microsoft Office suite software, including word processing, spreadsheets, and e-mail applications;
Proficiency with Twitter, Facebook, and LinkedIn in a business setting;
Accounting experience with interpretation of expenditures in accounts payable and receivable;
Ability to wisely handle situations that involve conflict;
Ability to prepare professional, effective and grammatically correct written communications consistently;
Ability to analyze and solve problems; able to effectively prioritize tasks; take initiative and have the ability to work independently; and
Ability to manage multiple tasks simultaneously, assess problems and recommend solutions or solution procedures, initiate policies and procedures which are beneficial to the department, and coordinate and communicate with other offices within the University under the direction of the Chair.
Completion of advanced course work past the Bachelor's degree;
Three years of relevant experience in office/administrative position, events management, and/or social media work;
Knowledge of business processes;
Knowledge of University procedures, policies, and regulations;
Knowledge of website editing software/platforms;
Demonstrated experience in a customer service position and demonstrated office experience;
Willingness to learn new electronic systems for admissions, scheduling, workflow, accounting, travel, room booking, etc.;
Ability to maintain and build positive relationships with Mason faculty and staff, students, the general public, and external audiences;
Committed to maintaining a smooth and responsive operation and anticipating upcoming tasks and deadlines;
Ability to receive, follow, and adhere to instructions; and
Openness to constructive feedback.
About the Department:
CEIE is a vibrant and fast-growing Department that offers MS and PhD programs, in addition to an ABET-accredited BS degree. During the last 5 years, the department has experienced tremendous growth in new research awards, and in enrollment in the PhD program. Total enrollment across all degrees in CEIE has increased to 400 students. The College of Engineering and Computing is committed to significant investment in expansion of the department faculty and to double the current size within 5-10 years with a focus on research excellence. The department has an enviable and strong relationship with industry, including over 30 companies and individuals working in partnership as the Civil Engineering Institute (http://civil.gmu.edu/about-cei), a unique organization formed to support the mission and vision of the department. Further information about the department can be found on its web site at http://www.civil.gmu.edu/.
A Force for Innovation in the Heart of Northern Virginia's Technology Corridor
The College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and a new School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 9,100 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 271 full-time faculty who comprise the College, 91 are tenured, 59 are tenure-track, 89 are instructional faculty, and 32 are research faculty. As part of a nationally ranked research university, its research teams expended $75 million in sponsored research awards in the past year and has projects with over $400 million in current and anticipated awards. The College stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The College encourages multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.
George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of over 39,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason has campuses in Fairfax, Arlington, and Prince William. Its proximity to Washington, D.C. provides unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.
In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot building that will house the new Institute for Digital InnovAtion. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
We prepa...re Mason students for the demands of work, social responsibility, and life in an ever-changing global society. University Life's mission statement is core to our work. We support every student at Mason, from orientation through graduation.
George Mason: Patriotism Personified.
George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
We Are in Virginia. But We Serve the World.
Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
Accessibility @ mason provide information regarding the physical access of all campuses and online accessibility of programs and services. Information for disability related services and resources available to all employee, students, and visitors the entire university include physical access to buildings, parking policies, and emergency evacuation procedures.
We are an open and welcoming community. We partner with public and private organizations in our region and around the world. We proactively engage with our community. We define our success by how many talented students with potential we serve, not how many we leave out.
Social and Cultural Venues.
Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.
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