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Office Support, Office of Diversity, Equity, and Inclusion - External
Grand Rapids Community College
Location: Grand Rapids, Michigan
Internal Number: 3536176
Office Support, Office of Diversity, Equity, and Inclusion - External
Date: October 11, 2022
Position Title: Office Support, Office of Diversity, Equity, and Inclusion
Department: Office of Diversity, Equity, and Inclusion
Job ID: 1421
Work Hours/ Schedule: 40 hours/52 weeks
Compensation: APSS, Level A, Step 3 - $19.42/hour
Reports to: Chief Equity and Inclusion Officer
Posting Close Date: Open until filled
Must be willing to work a flexible schedule that accommodates peak periods during the summer, some evenings, and
Grand Rapids Community College provides an excellent benefits experience for our GRCC family. Our benefit package is designed to enhance employees' health and well-being. Below is an overview of these benefits, additional details are available on the Human Resources/Benefits website:
Six health insurance plan options.
A unique dental & vision reimbursement program.
Employer sponsored retirement plans
Voluntary retirement savings plan options (403b or 457 plans)
Tuition benefits at GRCC for you, your spouse and your dependents.
Tuition reimbursement at other higher education institutions for you.
Generous time off that includes sick, vacation and personal leave banks.
Paid holidays and holiday shutdown period in late December!
The Support Professional for the Office of Diversity, Equity, and Inclusion (ODEI) conducts high-profile, multi-layered, and time-sensitive work on behalf of Grand Rapids Community College. This position is charged with providing administrative support to the Chief Equity and Inclusion Officer, coordinating office operations, comprehensive budget management, managing social media and web page accounts, and managing the referral database for student engagement programs. The person in this role must thrive in an environment dedicated to advancing equity through education, training and development, data-informed services, collaboration, flexibility, and an unwavering commitment to social justice. This type of work involves acute attention to detail, an advanced level of written and verbal communication, and engagement with a wide range of campus and community stakeholders.
ESSENTIAL JOB FUNCTIONS
Provide high-level administrative support to the Chief Equity and Inclusion Officer/Executive Director of the Woodrick Center and the Office of Diversity, Equity, and Inclusion utilizing excellent judgment and integrity at all times.
Prepare correspondence, agenda, meeting minutes, digital and print publications needed by the Office of Diversity, Equity, and Inclusion staff and its committees.
Serve as the first point of contact for the Chief Equity and Inclusion Officer.
Respond to telephone inquiries, emails, and in-person inquiries; listen attentively; identify issues, and assist in making a timely referral. Schedule meetings, disseminate mail, and maintain appointments and critical timelines.
Facilitation of office operations; supply order, daily check of main voicemail and email account, and organization of hard copy and digital archival files. Handle the purchase of office supplies and equipment.
Manage clerical support; process mail, check deposits, speaker contract agreements, and deliveries.
Maintain ODEI social media accounts and web page; develop and disseminate educational content, partner initiatives, ODEI news and updates, and information about ODEI events and training sessions.
Provide logistical support for ODEI events and training sessions (in-person or virtual); facilitate event planning and coordination from start to finish, set up events in Zoom or secure room reservations, written and verbal communication with IT Media, guest speakers, and attendees.
Maintain the confidentiality of GRCC stakeholders that report campus climate issues related to discrimination and prejudice.
Assist with office sponsored event coordination and execution; including and not
Highly proficient in using electronic budget information systems.
Manage, process, and reconcile Pro card expenditures for all personnel in the ODEI unit.
Manage, process, and reconcile sponsor donations, budget transfers, purchase requisition, and rationale forms.
Reconcile invoices, contract agreements and process travel and reimbursement for unit personnel and guest speakers.
Collaborate with the budget office to process appropriate paperwork.
Use technology resources to create expenditure databases, data entry forms, and reports.
Manipulate large or complex spreadsheets using mathematical formulas to calculate data, link worksheets, and import data from other sources.
Maintain regular communication with the CEIO about budgetary transactions and management through a monthly budget report.
Referral and Resource Management
Maintain a database of student contact and needs in the Navigate-EAB system.
Respond to students' telephone inquiries, emails, in-person inquiries, identify issues and assist in making a timely referral.
Manage online ODEI emergency resource applications and distribute items to eligible students.
This role is a Campus Security Authority (CSA). CSAs will be trained and responsible for reporting Clery Reportable Crimes to Campus Police as required by the Clery Act.
Diversity, Equity, and Inclusion
Demonstrate an understanding of the complexities of being both a College employee and a change agent who appropriately challenges the structures, processes, policies, and culture of the institution to bring about meaningful change to promote social justice and equity.
Cultivate authentic relationships with historically excluded student, faculty, and staff communities that are, consequently, underserved and underrepresented in post-secondary environments.
Demonstrate acute awareness and understanding of institutional and structural biases and their impact on historically excluded students, faculty, and staff.
Work effectively with people of multiple identities and positionalities, including gender, race, ethnicity, sexual orientation, age, disability, socioeconomic status, worldview, and other significant aspects of identity.
MARGINAL JOB FUNCTIONS
Knowledge of and adherence to college policies and procedures.
Temporary or special projects as assigned by the Chief Equity and Inclusion Officer.
Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
Associate's degree or comparable combination of relevant education and experience.
Minimum of five years of administrative support and office management experience.
Experience writing concise and legible documents.
Experience working in a college setting is preferred.
Experience working in a database system, specifically with budget processes.
Experience with basic web design and social media engagement is preferred.
Experience managing the schedule of an executive officer.
Experience with multifaceted budget management and following institutional/business protocols.
Demonstrated experience producing excellent written communication and engaging in highly effective verbal communication skills.
Finalists will be required to complete an office testing module and meet minimum standards, plus possess excellent proofreading skills and have aptitude for detailed work. A skills assessment may be required.
The following competencies are essential and will be evaluated for our candidates through the evidence-based selection process:
Communicating with Supervisors, Peers, or Subordinates
Interacting With Computers
Establishing and Maintaining Interpersonal Relationships
Organizing, Planning, and Prioritizing Work
Identifying Objects, Actions, and Events
Updating and Using Relevant Knowledge
Performing Administrative Activities
Making Decisions and Solving Problems
Communicating with Persons Outside Organization
Evaluating Information to Determine Compliance with Standards
Monitor Processes, Materials, or Surroundings
Resolving Conflicts and Negotiating with Others
Must have strong organizational skills and anticipate needed resources/information to see projects to a successful conclusion.
Working knowledge of computers, both enterprise and PC, includes word processing, database programs, and spreadsheets.
Proficient internet navigation skills to research the development of educational content.
Knowledge of digital resources that enhance web and social media footprint
Moderate graphic design and promotional marketing are preferred.
Ability to respond to the needs of diverse communities.
Ability to maintain (print and digital) records, proofread, prepare written materials, and perform data entry with a high level of accuracy and attention to detail.
Provide excellent written and verbal communication skills.
Prepare a wide variety of correspondence; edit /proofread for accuracy, appearance, readability, and style.
Demonstrate evidence of a results-oriented approach and track record of setting priorities, completing assignments on time, and delivering results.
Demonstrate an understanding of self-motivation with the ability to work independently with minimal supervision.
Demonstrate emotional intelligence to supervision, guidance, and feedback through constructive action.
Demonstrate the ability to take responsibility for work performance, balance critical job requirements, initiating and completing work, managing time/conflict/stress, use resources and technology-based systems to organize, prioritize, and keep track of information and work in progress.
Ability to lift and move up to 25 pounds.
An understanding of the goals for diversity, equity, and inclusion in higher education.
An interest in working with historically excluded faculty, staff, and student communities.
Must manage contentious inquiries and statements about diversity, equity, and inclusion with emotional intelligence, maturity, and diplomacy.
Establish performance outcomes and self-evaluate success of assigned area(s) of responsibility via written biweekly reports and one-on-one supervisory meetings
Produce legible and concise reports, internal memos, and correspondence.
Active learner that uses information for problem-solving and decision-making.
The courage to be innovative and try new approaches to work.
Outstanding work ethic and integrity. Provide creative problem solving while staying within the parameters of good practice.
Optimistic attitude and proven ability to function, work independently and effectively as a team member, and provide excellent customer service for internal and external GRCC stakeholders.
Grand Rapids Community College will comply with any mandated health and safety requirements. Employees will be directed to our GRCC Policy(s) for compliance information.
Working with people and presenting a positive and professional image
Must be willing to work a flexible schedule that accommodates peak periods during the summer, some evenings, and occasional weekends
METHOD OF APPLICATION
Grand Rapids Community College is only accepting online applications for this position athttps://www.grcc.edu/jobs. Submit a cover letter and resume in one document. The opportunity to apply for this position is open until filled. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.
Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.
The urban campus of Grand Rapids Community College is situated on a six-block area in the heart of Michigan’s second largest metropolitan area with a population approaching one million. GRCC, founded in 1914, is the oldest community college in Michigan, but the atmosphere is exciting and contemporary; its top-notch faculty, commitment to diversity in programming and campus lifestyle, and the strong spirit of community collaboration under the leadership of President Bill Pink, make it a vital and rewarding workplace. Known as “The Community’s College,” GRCC is responsive to the needs of surrounding business, economic, cultural and educational environments. The college offers credit and non-credit, associate degree and certification programs, and workforce training at both on- and off-campus locations so that students of all ages and abilities can pursue personal goals for higher education and/or enhanced job opportunities with success. For more information about GRCC, visit our website at www.grcc.edu
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