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The George Mason University Life (UL) division is currently seeking applications from qualified candidates for the Mason Square Programming Coordinator position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Department:
University Life at the Regional Campuses of George Mason University proactively promotes and supports the academic, personal, and professional development of students by:
Facilitating curricular and co-curricular programs and services;
Cultivating partnerships that draw upon the unique resources of each campus to support student success;
Strengthening connections with the Fairfax campus, while collaboratively and strategically supporting unique and evolving identities of the regional campus communities;
Creating a welcoming, inclusive, and non judgmental environment that affirms mutual respect, confidentiality, and accessibility.
About the Position:
The Programming Coordinator is responsible for the coordination and facilitation of University Life events at Regional Campuses, with primary responsibility for programming at the Mason Square Campus. The Programming Coordinator serves as a primary University Life contact for programming, including but not limited to, Mason Square Plaza Activation and student focused initiatives. The Programming Coordinator maintains contact with relevant constituents regarding the planning, marketing, execution, and is responsible for overall management of Plaza focused programming, as well as supporting the greater University Life programming vision. Reporting to the Assistant Director, Regional Campuses, the Programming Coordinator works to establish consistency and efficiencies throughout the programming vision at Mason Square and provides key support for University Life Regional Campuses marketing, communications, and event promotion efforts.
Provides programming planning and execution to the greater Mason Square Plaza Programming Initiative;
In partnership with the Director and Assistant Director of University Life Regional Campuses, supports the UL vision and execution for all programmatic areas of the Mason Square campus;
Provides Mason Square programmatic assistance and support to UL Regional Campuses, Arlington Administration, and other key Arlington academic and administrative stakeholders;
Oversees all marketing for UL Mason Square Plaza programming, including but not limited to, print, social media, newsletters, email distribution lists, and others to be determined;
Provides excellent customer service and a friendly attitude to students, community, and all visitors to enhance their overall educational experience at the Mason Square Campus;
Oversees hiring and supervision of Plaza Programming Assistants;
Performs daily routine tasks to ensure the smooth operation and execution of the Mason Square Plaza programming model, so that a positive image is portrayed to the Mason Square campus community;
Purchases and inventories all supplies using corporate purchase card and the eVA procurement system to ensure fundamental supplies are always on hand and workflow is uninterrupted;
Manages vendor contracts and insurance policies and procedures for University Life Mason Square;
Conducts regular inventory and maintains supplies in an orderly fashion to facilitate staff access;
Attends, participates, and contributes to UL Regional Campuses staff meetings, Mason Square Campus Management team meetings, and other meetings as defined;
Represents Mason Square and UL Regional Campuses at departmental meetings as needed;
Using Microsoft Outlook, assists in scheduling appointments and meetings for stakeholders as needed;
Provides Programming Management support to the Mason Square office of University Life;
Collaborates with Assistant Director of Regional Campuses in the planning and execution of co-curricular events and programs designed to engage Mason Square Campus students, and meets desired learning outcomes and key performance indicators;
Collaborates with other university services and outside vendors to coordinate campus wide events and programs; duties include preparing payment requests, purchase orders, travel expense reimbursements, food and beverage authorization forms, and other necessary paperwork for the office staff to ensure accurate accountability;
Creates/conducts surveys to capture data for assessment purposes, and assists with the planning and organization of services to meet those needs;
Trains Plaza Programming Assistants on policies and procedures supporting UL Mason Square operations and event management;
Supports communication and marketing efforts to promote UL and campus wide programming and services; collaborates with UL Marketing and Communications staff to establish and maintain consistency and efficiency in branding strategies and approaches;
Under the direction of the Assistant Director, creates and updates office procedures that ensure consistency and ease of operation for various annual and ad-hoc events hosted by UL; and
Participates and/or leads committees to manage all aspects of planning for events sponsored by UL and Mason Square to ensure event success; duties include calendaring, space reservation and confirmation, work requests, equipment reservation and setup, food and beverage, A/V supply as needed, promotion, photography, surveys, performer and event contracts, and other preparation as needed.
Experience (typically obtained in 1 year) in program/event administration or other relevant experience;
Interpersonal and customer service skills;
Analytical and problem-solving skills;
Multitasking and organizational skills;
Ability to work in a fast paced team environment;
Creative mindset for developing engaging content;
Ability to navigate design software;
Knowledge and experience working with all major social media platform;
Knowledge and skilled in all MS Office functions; and
Ability to communicate verbally and in writing.
Experience (typically obtained in 2 years) in event management;
Ability to supervise and lead a team of employees;
Experience in supervision of part time entry level employees;
Experience working in a university or educational environment;
Programming experience with specialization in one or more of these areas: cultural, arts, community, alumni, or student events;
Proven skills in Canva Pro, Adobe, and other design software;
Knowledge of leading and executing large scale events in a professional setting;
Knowledge of social media user lifecycle journey;
Skills in analyzing performance data;
Composition and proofreading skills;
Computer skills, including proficiency in navigating and maintaining MS Excel workbooks;
Detail oriented for accuracy of data and information;
Highly organized and ability to handle multiple projects and deadlines; and
Ability to communicate well and build rapport with students, faculty, staff, and community.
Salary: Salary starting at high $40's; commensurate with education and experience.
Location: Arlington, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
We prepa...re Mason students for the demands of work, social responsibility, and life in an ever-changing global society. University Life's mission statement is core to our work. We support every student at Mason, from orientation through graduation.
George Mason: Patriotism Personified.
George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
We Are in Virginia. But We Serve the World.
Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
Accessibility @ mason provide information regarding the physical access of all campuses and online accessibility of programs and services. Information for disability related services and resources available to all employee, students, and visitors the entire university include physical access to buildings, parking policies, and emergency evacuation procedures.
We are an open and welcoming community. We partner with public and private organizations in our region and around the world. We proactively engage with our community. We define our success by how many talented students with potential we serve, not how many we leave out.
Social and Cultural Venues.
Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.
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