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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Job Description Summary The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania, and a supportive intellectual community for our scholars, staff, and students alike. The law school is renowned for supporting talented students and graduates as they develop and achieve their career aspirations in the legal marketplace of their choosing.
The Office of Career Strategy Associate Director of Recruiting Programs and Employer Relations is the lead project manager for all recruiting programs and employer development initiatives. The role provides advanced administrative services for all OCS programs and projects through expertise in career services technology, analytics, and project management, and works in partnership with program leaders, administrative staff, and the head of the office to ensure excellence in all OCS recruiting programs. In coordination with office leadership, the Associate Director delegates tactical work to an Administrative Coordinator, an Office Manager, and/or student workers, providing guidance and ensuring quality completion.
This is a full-time position, hybrid eligible, reporting to the Associate Dean for Career Strategy with dotted line reports to the Office Directors.
Specific job duties are as follows:
Serve as administrative partner in strategic decision making about OCS recruiting programs.
Participate in discussions on timing and calendaring of all programs.
Ensure a well-coordinated calendar of all programs and communication of this calendar to all audiences (OCS staff, Law School, students, etc.).
Participate in identification of opportunities for legal employers from across landscapes (law firms, government, NGOs and legal service providers, judges, corporations, etc.) to be invited to participate in programs featuring Penn Carey Law students and alumni.
Serve as primary administrator for all OCS sponsored recruiting programs and job postings.
Manage the technology and processes for OCS sponsored interview programs, including virtual, in person and hybrid formats, across seasons and sectors.
Manage all technology platforms (currently, Symplicity) relating to program resources and functions relating to invitations, registration, bidding, schedules, and reports.
Assist with oversight and administration of all day-of program needs; troubleshoot day-of concerns and provide as-needed support to staff, students, and employers.
Work with Office Manager to ensure proper billing of all participants.
Gather and analyze data to measure program success; analyze and report outcomes.
Serve as lead liaison for external job fairs and recruiting programs.
Oversee work of the Office Manager in completing all day-to-day tasks required for Penn Carey Law’s successful participation in outside recruiting programming across sectors.
Serve as lead administrator for employer relations.
Serve as liaison for employers interested in connecting with and hiring Penn Carey Law students and alumni.
Build relationships, connect to program leaders and resources, and manage all administrative queries.
Ensure exceptional employer experience with OCS through helpful, accurate, courteous professional, and timely communications.
Manage job posting and resume collection processes for Penn Carey Law students and alumni, including developing and overseeing processes and ensuring timely and accurate entries by Administrative Coordinator and student workers.
Manage and organize employer events.
Serve as architect for OCS marketing and communications.
Develop and implement, in coordination with counseling staff, highly effective communications and marketing strategies for both student and employer constituents.
In collaboration with OCS staff and program leaders, design career services resources, including, e.g., videos, guides, presentations, policies, samples, templates and information databases.
Edit and design resources, following best practices for the medium in which the materials are being delivered (e.g. website; e-newsletter, text messages, etc.).
Design and maintain OCS website, student-facing calendars and related social media platforms, delegating and supervising implementation projects to Administrative Coordinator and student workers as appropriate.
Audit resources periodically to ensure that they are up to date and reflect best practices.
Engage in ongoing learning to understand and continuously improve communication and information delivery of OCS strategy, resources and services.
Develop processes to ensure consistent communication practices and marketing message.
Provide training and education to OCS team to facilitate consistency and best practices.
Collaborate with communications department and other law school peers to learn, share information, and ensure consistent practices.
Serve as technical and data analytics specialist for all OCS reporting needs.
Manage data collection process for post-graduate employment data for all reporting requirements (e.g., NALP, ABA, US News & World Report).
Prepare surveys and analyze data reported by students for various purposes including evaluating effectiveness of career services provided and understanding geographic and practice area interests of students.
Support other (internal and market) research, data collection and reporting for strategic planning and effective delivery of OCS programs and services.
Prepare data reports for internal and external audiences.
Serve as career services project manager.
Manage special projects as needed, including, e.g., design and development, technical support, research, reporting and communications.
Supervise assignment of tasks as appropriate to work-study students and ensure their completion.
Other duties and responsibilities as may be requested from time to time.
The successful candidate will hold a college degree and have a minimum of three to five years of increasing responsibility in administration, preferably in higher education and/or legal recruiting. A portfolio of work managing the calendaring and execution of complicated recruiting programs is preferred. The candidate will have a history of working successfully with diverse constituencies, including employers, faculty, alumni, current students, prospective students, and colleagues. We seek candidates who have established track records as collaborators in the workplace. Commitment to the Penn Carey Law ideal of collaboration is required.
The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The school offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making Penn Law an extraordinarily supportive academic community for its scholars and students alike.
Penn Law staff play a critical role in providing a world-class educational environment, supporting faculty, students, alumni, and fellow staff members in a collaborative and ambitious environment.
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