Job Description:

• Identify and research opportunities for strategic partnerships with internal and external entities.

• Draft slides, reports, and emails for key audiences, including potential donors, sponsors, government officials, and University administration.

• Develop and utilize metrics and report to advise current and future state initiatives.

• Coordinate with faculty, communications, event planning, and fundraising stakeholders to develop and advance strategies that elevate Artificial Intelligence (AI) priorities.

• Proactively coordinate large events, communications campaigns, and fundraising drives.

• Create and oversee processes for routine updates for public-facing channels such as websites, social media, news, and promotional materials.

• Develop and manage the internal process for proposal development and submission, ensuring Principal Investigator (PI) and research administrator buy-in.

• Enhance file sharing and communication among team members and external partners.

• Serve as a thought and writing partner for PI in early-stage proposal submission development, including vision and thematic development, drafting, and editing.

• Integrate all proposal components, incorporating feedback from reviewers and ensuring alignment with sponsor criteria.

• Draft templates and guidance for management, data sharing, facilities, mentorship, and other operational proposal components.

• Create top-level budgets to guide PI/Co-PI in determining budget requests and division between project components and institutions.

• Provide in-depth editing and writing support throughout the proposal development process.

• Lead other staff members and stakeholders on strategic initiatives, overseeing project delivery and execution. Share supervisory responsibility (i.e., âœdotted line reportsâ) for relevant program directors.

• Develop and implement processes for trainee recruitment and professional development programming.

• Create and manage coordination strategies for professional development and training programs.

• Identify funding sources for professional development and education programming and guide the development of funding applications.

• Provide guidance on advertising, application processes, staffing, and website management.

• Oversee and guide the planning and implementation of large events, including public lectures, conferences, workshops, and bootcamps.

• Manage public communications, ensuring accuracy and timeliness across social media, news, websites, and email campaigns.

• Develop and execute processes for timely reporting on large-scale grants, projects, and strategic initiatives.

• Oversee and provide direction on research project management.

• Coordinate with pre-award and post-award financial managers and Business Associates on receipts and reimbursements.

• Manages program operations and administrative functions to include planning and scheduling, program evaluation, policy implementation, personnel administration, budget, marketing, fundraising and proposal development.

• Recommends program content, policies and strategic planning efforts.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelor's degree in a relevant field (e.g., Business, Project Management, or a related discipline).

Experience:

• Seven years of working experience in consulting, startups or a similar fast-paced, deadline-driven environment.

• Proven ability to manage large, complex projects, including budgets, and guide large cross-functional teams.

• Successful track record in grantsmanship, manuscript preparation, or publications, with strong relationships with academic researchers, government entities, and external partnerships.

• Familiarity with academic environments, large bureaucracies, and experience working with interdisciplinary research teams, federal and non-federal agencies, and community stakeholders to drive project success.

Technical Skills or Knowledge:

• Proficiency in various collaboration tools, such as Google Docs, Slack, and Overleaf.

• Practical project management skills, including managing across functional teams.

• Ability to craft an initial budget, fine-tune according to input.

• Track project progress against budget and projected spend.

• Reporting and issuing alerts.

Preferred Competencies

• Self-managing and capable of working independently.

• Exceptional attention to detail with a commitment to excellence.

• Strong ability to manage uncertainty and develop effective solutions.

• Expertise in project planning and management, including crafting and adapting multiparty work plans.

• Proficient in crafting and adapting multiparty work plans.

• Demonstrated ability to meet tight deadlines and handle fast turnaround times.

• Skilled in tracking tasks and ensuring their completion.

• Effective in managing multiple projects simultaneously.

• Excellent written and oral communication skills, including report writing and presentations.

• Superior organizational skills and expert problem-solving and analytical abilities.

Working Conditions

• In-person, with an option for one day per week of remote work after an acclimation period.

Application Documents

• Resume (required)

• Cover letter (preferred)

• References (3)(required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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