China
North Miami, Florida
Wrightwood, California
Philadelphia, Pennsylvania
Berkeley, California
Posted: 27-Mar-25
Location: Rockville Centre , New York
Salary: $22.00/hour
Employment Type:
Organization Type:
Salary Details:
Required Education:
Internal Number: 1466
TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff
DEPARTMENT: Development
SCHEDULE: Monday - Friday, 9am to 5pm
- Occasional evening or weekend work required: Flexibility with early and/or late hours as necessary.
REMOTE WORK ELIGILITY: Yes, occasional
HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year
FLSA STATUS: Non-Exempt, Hourly
GENERAL PURPOSE
Provides general administrative support to the Assistant Director of Outreach, Partnerships and Events & Development Officer, Scholarship Specialist. Receives, screens and directs, incoming calls, visitors, mail, e-mails and social media related to corporate relationships, events and scholarships. Prepares and maintains files and records according to established guidelines. Uses business software applications (e.g., word processing, presentation and excel spreadsheets); and, college related databases (Raisers Edge NXT, IModules) to prepare standard correspondence, support event logistics and the tracking/processing of scholarships.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Process deposits and record gifts in database, generates timely acknowledgment letters and manages matching gift process. Creates queries and reports in database. Tracks budget spending, purchase orders and provides budget summaries/reports on a monthly basis.
- Creates timely communication pieces through social media to campus events and news. Responds to inquires through social media, email and telephone. Coordinates large batch mailings through both USPS and email.
- Provides general administrative support to the Assistant Director of Outreach, Partnerships and Events & Development Officer, Scholarship Specialist, including assistance in the scheduling of corporate meetings; development of follow-up correspondence; tracking of donations in Raiser's Edge NXT; and assistance in prospect research on prospective corporate partners.
- Maintains files, proprietary follow-up and provides assistance to the Development Officer, Scholarship Specialist in the tracking and coordination of campus-wide scholarships. This includes maintaining files on each scholarship, including all agreements and correspondence; and, administrative and logistical support of the annual scholarship, legacy dinner for donors and recipients.
- Provides administrative and logistical support for corporate events (CONVERSATION, workshops, symposiums) and meeting to support corporate relationships; and in for the annual Gala and other corporate fundraising events as well. This support includes management/follow-up registration, interaction with IT and other departments; coordination with vendor and caterers, processing event fees and thank you letters.
- Other tasks as deemed necessary by the Assistant Director of Outreach, Partnerships and Events & Development Officer, Scholarship Specialist and/or the Development office.
REQUIRED MINIMUM QUALIFICATIONS
- Bachelor's degree
- 1 to 3 years of work related experience
- Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Databases (Raiser's Edge, Salesforce)
PREFERRED MINIMUM QUALIFICATIONS
- Web Development (iModules, Canvas, Adobe Spark)
- Jenzbar
- Experience in corporate relations, development or related field