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Job Identification: 799 Locations: , , , , Job Schedule: Part time Job Category: Office & Admin Support
Diversity and Inclusion Statement
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
The Highlights Reporting to the Director of the First-Year Program, the Program Assistant will support First-Year Program operations, specifically in the areas of student enrollment, hiring for the Chicago Quarter Program, website maintenance, and ongoing efforts to promote and increase visibility of the program. This position will also serve as a Staff Professional in a Chicago Quarter class.
Is This You?
Program Operations Assistance: o Assist with administrative processes, enrollment and registration and database management for Chicago Quarter and Focal Point Seminar o Provide administrative support for faculty, staff, and student employee hiring process o Support processes related to course expenses and record-keeping for program budget
Marketing and Communications: o Assist with website updates, enhancements, and ongoing maintenance o Strategize with program staff to re-focus program newsletter and assist with creation and distribution o Share news and feature stories about First-Year Program and First-Year Program faculty accolades and accomplishments through program website and social media o Serve as a Chicago Quarter Staff Professional (includes a stipend in addition to base salary).
Performs other duties as assigned.
Your Education & Experience
Bachelor's Degree preferred
1-3 years of previous experience working in Higher Education preferred
1-3 years of previous professional office experience preferred
This position will not have accountability for departmental budget, but will support budgetary tasks.
Other Skills & Abilities Required
Demonstrated knowledge of Microsoft Office Suite, including Outlook
Familiarity with DePaul systems is desired (D2L, People Soft, SharePoint, Slate)
Familiarity with the following programs are a plus: Google Suite, Canva
Demonstrated writing and editing skills
Demonstrated ability to accomplish projects independently, with minimal supervision, and to work effectively on a team
Knowledge and understanding of DePaul's mission and the First Year Program
Additional Information For consideration, please include a resume and cover letter.
The person in this position is also expected to serve as a Staff Professional in a Chicago Quarter class.
This position will be on location at the Lincoln Park Campus.
Working for a stable and well-known University that values diversity and inclusion.
Medical, dental, and vision benefits.
Generous paid time off, sick time, holidays, floating holidays, and more!
Matching retirement plan up to 10%.
Tuition waivers for employees and dependents!
Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Required COVID-19 Vaccination: Employment at DePaul University is contingent upon receiving all recommended doses of the COVID-19 vaccine, including the booster, or having a valid religious or medical reason not to be vaccinated. To request a religious or medical exemption, please email email@example.com.
Mandated Reporting of Child Abuse & Neglect: Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS) Illinois Abused and Neglected Child Reporting Act
Title IX Contact Information Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX responsibilities. The Title IX Office is on the Lincoln Park campus on the 3rd floor of the Student Center, 2250 N. Sheffield Avenue. The Title IX Office can be reached at 312-362-8970 or firstname.lastname@example.org.
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us. DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
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