Department Coordinator (71101)

Salary: $65,000.00 - $68,000.00 Annually
Location: NY, NY
Job Type: Full Time
Job Number: 202400095
Department: School of Art
Closing: 1/5/2025 11:59 PM Eastern


About Pratt

Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.

The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).

Description

The Department Coordinator ensures smooth and effective departmental operations by providing essential support to faculty leadership and facilitating communication across internal and external groups. Acting as a central hub for administrative and event coordination, this role helps streamline processes, enhance departmental outreach, and maintain strong connections with students, alumni, and the broader academic community.

Examples of Duties

The responsibilities of the Department Coordinator include supporting the Chair, Assistant Chairs, and faculty to ensure effective operations of the department and include:

• Assist as liaison to faculty, internal departments, external organizations, and students.
• Assist with daily office activities, including but not limited to generating purchase orders; running enrollment reports and utilizing spreadsheets; processing reimbursements; organizing and maintaining filing systems and preserving the confidentiality of student and faculty files; initiating appropriate forms as directed (including stipends for pedagogical and curricular activities); managing databases and calendars).
• Support the hire, assignment of tasks, and supervision of work-study students and/or graduate assistants.
• Support financial activities at the department level (i.e., generate purchase orders, set up spreadsheets, initiate appropriate payroll/payment actions for work-study, oversee expenditures, work with campus budget office to ensure appropriate documentation and accountability, etc.);
• Support course scheduling, academic calendar, and facilities.

Additional Duties

• Manage logistics of internal and public-facing events and exhibitions.
• Manage event and exhibition communications across email, website, social media, and related platforms.
• Manage outreach to alumni and faculty to gather assets to share and promote their achievements.
• Manage and circulate departmental news and announcements via bi-monthly newsletter and social media platforms.
• Generate event posters, MFA publication, and promotional materials.

Qualifications

Education: A bachelor's degree or equivalent is required, and an MFA is preferred.
Experience: 3-5 years of administrative experience, preferably in a higher education environment.
Knowledge and Skills:

• Excellent computer skills (i.e. handling data in spreadsheets, word processing, Google Suite, Adobe Suite, and database applications required).
• Superior interpersonal, organizational, and communication skills.
• Experience working with budgets and accounting.
• Design skills and the ability to write well are highly desired.
• Must be able to work well with diverse populations and demonstrate cultural competence.

Benefits:

Medical
Dental
Vision
HSA
Company Sponsored Basic Life & AD&D
Company Sponsored Long Term Disability
Flex Spending Account (Health, Dependant Care)
Commuter Benefits (Transit & Parking)
Disability (NYS)
Voluntary Short Term Disability
Voluntary Life Insurance
403B Retirement Plan
Voluntary Supplemental Retirement Plan
Paid Time Off (Vac & Sick)

Supplemental Information:

Please submit

• Cover letter
• Resume
• List of 3 professional references

Equal Employment Opportunity Statement

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.

At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions.



To apply, visit: https://www.schooljobs.com/careers/pratt/jobs/4717539/department-coordinator-71101







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