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Job ID: 2021-13569 Type: Full-Time # of Openings: 1 Category: Administrative Support
The Department of Astrophysical Sciences seeks an Events and Communications Coordinator. Princeton's Astrophysics Department is one of the top ranked departments in the United States. The Department regularly holds seminars, workshops and conferences. It is critical that various media such as the webpage are kept current with events and achievements attributed to the department. The Events Coordinator will be the go-to person for department events including workshops and conferences. The coordinator will ensure the smooth execution of each event including planning, promotion, participant requirements, refreshments and space and media logistics within stipulated budgets. As the communications coordinator, the selected candidate will be responsible for the production, design, management and maintenance of all relevant social media including the department's various webpages. The ideal candidate would demonstrate the ability to use new technologies in communication and a high degree of creativity.
**Please submit cover letter with resume for review**
For Event Management, the selected candidate will work with hosts to coordinate the effective execution of departmental events. The coordinator will collaborate with various university resources such as Conference and Event Services, AV Services and Facilities. They will establish relationships with vendors who provide high quality, cost effective services. The individual will be expected to maintain and archive event records in an organized manner and ensure that costs are controlled within the event budget constraints.
As the Communications and Social Media Coordinator: The individual will serve as the point person for the department's central webpage. As such, will manage, design, update and maintain the various departmental webpages. Collaborate with the University Web Development Services (WDS) as needed and establish relationships with WDS personnel as required. They will control content of all other social media outlets established for the Department of Astrophysical Sciences such as Facebook. The individual will either prepare or coordinator the preparation of news releases for publication on various communication platforms. They will oversee web-based scheduling for classrooms and meeting rooms to ensure accuracy and resolve redundancies.
In line with event and communications coordination, the selected candidate will manage recordings of and maintain technical equipment for departmental events; including special lectures, seminars, and public doctoral defenses as needed. In cooperation with the Department IT Specialist, they will assist in the technical aspects of hybrid instruction and academic events that include both in-person and remote participation. They will execute or contract out the preparation of photographs and videos for production and publication using software tools.
Experience in organizing events in a professional environment
Ability to work effectively as part of a team
Knowledge of web design software and tools
Familiarity with photo and video editing software
Skill in proofreading and editing
Flexibility to attend events outside of regular work hours as needed.
Desired Skills or Experience:
Knowledge and experience in designing webpages using Drupal
Experience in an academic environment, especially in the sciences
Experience with Adobe Premier tools.
Experience with professional photography equipment
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.
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