College of Liberal Arts & Sciences
Department of Geographical and Sustainability Sciences
Administrative Services Coordinator/Academic and Office Administrator
The University of Iowa Department of Geographical and Sustainability Sciences is seeking an Administrative Services Coordinator who will serve as the primary undergraduate studies and outreach coordinator and provide academic and administrative support to the Department, the departmental executive officer, the administrator, faculty and students.
Key responsibilities include:
- Maintain undergraduate student records on MyUI and MAUI, including updating student lists
- Track and analyze department data to create spreadsheets, reports, and presentation materials related to enrollment, curriculum, programs of study, and other topics as needed.
- Authorize student registration for courses that need special permission and approve add/drop forms.
- Assist Director of Undergraduate Studies, particularly in the preparation and maintenance of the general catalog, scheduling of courses, classroom scheduling, and curriculum management.
- Manage all social media outlets (Facebook, Twitter, LinkedIn) and update with news, information, and events in the department.
- Create and update marketing materials (digital and print) for the department; including course posters, event posters, speaker presentations, rack cards, outreach material, and brochures.
For additional job details and to apply please visit and access requisition # 21002551.
The Department and the College of Liberal Arts & Sciences are strongly committed to diversity; the strategic plans of the University and College reflect this commitment. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran. The University of Iowa is an equal opportunity/affirmative action employer.
Education Required:
A Bachelor's degree or an equivalent combination of education and experience is required.
Required Qualifications:
- Excellent written and verbal communication skills are required.
- Must be able to prioritize tasks.
- Must be proficient in computer software applications (eg. Excel and Publisher) and web maintenance.
Desirable Qualifications:
- Some (6 months - 1 year) administrative experience is highly desirable
- Demonstrated ability to multi-task and work as a team is highly desirable.
- Experience with graphic design, including Canva and Adobe InDesign, is highly desirable.
- Knowledge of, or experience with UI Workflow is desirable.
- Some knowledge of University policies, procedures and regulations is desirable.
Application Details:
In order to be considered for an interview, applicants must upload a resume and cover letter and mark them as a "relevant file" to the submission.
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be subject to a criminal background check and export control screening. Up to 5 professional references will be requested at a later step in the recruitment process.
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
