Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Founded in 1965, the Samueli School of Engineering educates approximately 5,000 students (4,000 undergraduates and 1,000 graduates) with an integrative approach that blends fundamentals, research and hands-on experience. The School's aim is to unleash innovation, create opportunities and inspire ingenuity. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments and broad range of associated research and administrative units. Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society.

https://engineering.uci.edu/

The center for 'Protecting Personal Data Flow on the Internet' (ProperData), is a center-scale research project recently funded by a SaTC Frontier grant from the National Science Foundation. The goal of ProperData is to advance personal data privacy and transparency via a combination of technical and policy solutions. The Center brings together a group of (approx. 12) faculty and (approx. 40) graduate students and postdocs across four US universities (UC Irvine, UC Davis, USC and Northeastern), spanning multiple disciplines (privacy, security, networking, Internet-of-Things, mobile devices, machine learning). It includes collaborations and interactions with the industry, non-profits, the policy sector, and one European research institute. UC Irvine is the lead institution, and the Director and Lead PI is a faculty with the department of Electrical Engineering and Computer Science within the Samueli School of Engineering. For more information about ProperData, see: properdata.eng.uci.edu.

The lead PI is a faculty with the department of Electrical Engineering and Computer Science, within the Samueli School of Engineering. EECS has an internationally renowned faculty working at the forefront of computer science and engineering.

https://properdata.eng.uci.edu/

Your Role on the Team

The University of California, Irvine is currently accepting applications for the Assistant Director position to assist the project management and operations of the Center for 'Protecting Personal Data Flow on the Internet' (ProperData). ProperData is a center-scale project funded by an SaTC Frontier grant from the National Science Foundation. The Assistant Director will work closely with the Director/Lead PI and will perform professional and administrative duties to support all operations, research and outreach activities, including the following:

Research administrative support: facilitate research collaboration and coordinate interactions across the six universities involved, as well as with industry and policy partners, external advisors and collaborators; support all intra-UCI and project-wide activities. Manage communication and meetings; monitor budgets, purchasing and reimbursement; coordinate travel arrangements for conferences, meetings, visits and exchanges for researchers; process administrative issues to ensure all deadlines are met and short and long terms plans are appropriately completed.

Communications: lead and coordinate the online presence of the center (website, social media, newsletter, press releases), interfacing with the PIs and communications teams of the schools involved.

Events Coordination: organize all aspects of ProperData research, education and outreach events, including but not limited to: the annual multi-day research symposium; virtual or in-person seminars and workshops; outreach events in coordination with the Office of Access and Inclusion (OAI), such as the annual summer program and student group activities.

Data tracking and reporting: track progress of research, education and outreach activities toward the Center's goals. Assist with collecting materials, preparing the annual progress report for NSF, and posting materials online. Track and update data related to students: their publications and internship and placement. Track and organize research outputs of the center: publications, presentations, news articles, collaborations, participation and outcomes from broader impact and outreach activities.

The Assistant Director will work closely and report to the Director and Lead PI of the ProperData project and will have an indirect working relationship with the Chief Administrative Officer (CAO) in the Department of Electrical Engineering and Computer Science and the Samueli School of Engineering.

What It Takes to be Successful

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Required:

• Knowledge of a variety of administrative operational activities such as meeting and calendar management, team communication, purchasing and reimbursement, travel arrangements, etc.
• Interpersonal skills including verbal and written communication, active listening, critical thinking.
• Strong computer and Online skills, or ability to quickly pick up online tools that enable and facilitate online communication and collaboration, including: Google and Microsoft suites, Acrobat, wikis/blogs/website updates, slack, zoom, etc.
• Ability to use discretion and maintain confidentiality.
• Effective organizational skills to prioritize and effectively plan short and long term plans.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Ability to work independently and to coordinate and interact effectively in a team setting, strong communication and writing skills with attention to detail.

Preferred:

• Knowledge of University policies, regulations, and processes
• Prior experience with one of the following: project management in a high tech/research/university/non-profit organization; research administration, communications, research administration, or IT.
• Experience with event planning and coordination.
• Knowledge of financial analysis and reporting techniques. Knowledge of protocols and procedures for budget, accounting and fund management.
• Accounting and payroll, and contracts and grants regulations and guidelines would be a plus.
• 3-5 years Administrative Operational work and project management

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization





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